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File #: BILL NO. 22-190    Name:
Type: Ordinance Status: Passed
File created: 8/4/2022 In control: City Council - Regular Session
On agenda: 9/13/2022 Final action: 9/20/2022
Title: An Ordinance awarding the bid for Project No. 814 for the Crack Seal FY23 Program to Vance Brothers, Inc. in the amount of $258,300.00 and authorizing the City Manager to execute an agreement for the same. (Note: First read by Council on September 13, 2022. Passed by unanimous vote.)
Sponsors: Public Works Admin & Engineering
Attachments: 1. Ordinance, 2. Exhibit A to Ordinance, 3. Crack Seal FY23 Bid, 4. Maps-Street list - Crack Seal FY23
Related files: BILL NO. 22-131, BILL NO. 22-102, BILL NO. 22-101
Title
An Ordinance awarding the bid for Project No. 814 for the Crack Seal FY23 Program to Vance Brothers, Inc. in the amount of $258,300.00 and authorizing the City Manager to execute an agreement for the same.
(Note: First read by Council on September 13, 2022. Passed by unanimous vote.)

Body

Issue/Request:
An Ordinance awarding the bid for Project No. 814 for the Crack Seal FY23 Program to Vance Brothers, Inc. in the amount of $258,300.00, and authorizing the City Manager to execute an agreement for the same.

Key Issues:

· The annual Crack Seal Program extends the life expectancy of pavement surfaces by reducing the frequency and severity of potholes and other pavement failures.
· The Crack Seal FY23 Program will seal cracks along approximately 39 lane miles of road (hereinafter "Project No. 814").

· Project No. 814 is funded from the Transportation Sales Tax Fund as part of the FY23 Capital Improvement Plan adopted by City Council.

· Public Works Engineering issued an advertisement for bids for the construction of Project No. 814 on August 4, 2022, in accordance with local policies and state statutes.
· Vance Brothers, Inc. (hereinafter "Contractor") was determined to be the lowest and best bidder by City staff.
· The City desires to enter into an agreement with the Contractor to construct Project No. 814.

Proposed Committee Motion:
I move to recommend to City Council approval of an Ordinance awarding the bid for Project No. 814 for the Crack Seal FY23 Program to Vance Brothers, Inc. in the amount of $258,300.00, and authorizing the City Manager to execute an agreement for the same.
Proposed City Council Motion:
I move for adoption of an Ordinance awarding the bid for Project No. 814 for the Crack Seal FY23 Program to Vance Brothers, Inc. in the amount of $258,300.00 and authorizing the City Manager to execute an agreement for the same.

Background:
The Crack Seal Program is a pavement preservation process performed annually to protect ...

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