Title
An Ordinance authorizing the execution of an agreement by and between the City of Lee's Summit, Missouri, and Olsson and Associates, in an amount not to exceed $208,456.00 for Professional Engineering Services for Stormwater-SW Lea Drive (RFQ NO. 543-32272A). (PWC 6/25/19)
Body
Issue/Request:
An Ordinance authorizing the execution of an agreement by and between the City of Lee's Summit, Missouri, and Olsson and Associates, in an amount not to exceed $208,456.00 for Professional Engineering Services for Stormwater-SW Lea Drive (RFQ NO. 543-32272A).
Key Issues:
• Staff has identified twelve (12) locations in the City where structural flooding occurs.
• These projects are funded from the Capital Projects Sales Tax Fund (322) that was approved by the voters in April 2017 and became effective April 1, 2018.
• City Staff Issued RFQ No. 543-32272 to conduct a Qualification Based Selection for professional engineering services, in accordance with state statutes and local procurement policies
• A total of four different firms were selected to work on the projects. Olsson and Associates was determined to be the most qualified for the SW Lea Drive location and satisfactorily conducted negotiations for scope and fee with City Staff.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance authorizing the execution of an agreement by and between the City of Lee's Summit, Missouri, and Olsson and Associates, in an amount not to exceed $208,456.00 for Professional Engineering Services for Stormwater-SW Lea Drive (RFQ NO. 543-32272A).
SECOND MOTION: I move for adoption of an Ordinance authorizing the execution of an agreement by and between the City of Lee's Summit, Missouri, and Olsson and Associates, in an amount not to exceed $208,456.00 for Professional Engineering Services for Stormwater-SW Lea Drive (RFQ NO. 543-32272A).
Background:
The primary purpose for this project is to address structural flooding of the properties along SW Lea Drive. Initially, Olsson will conduct a preliminary study and evaluate alternatives. Alternatives will include - culvert improvements to the Ward Road culvert, enclosed system improvements at Lea Drive, stream improvements, channel improvements, combination, and property buyout. The most cost-effective and advantageous alternative will be chosen.
Impact/Analysis:
This is a modification to the City's standard agreement between the City and a consulting engineering firm with regard to engineering services. The Law department has reviewed the agreement and has approved of the changes. This agreement will allow Olsson to provide engineering services to the City.
Timeline:
Start Design: Summer 2019
Finish Design: Winter 2020
Construct: 2021 Construction Season
Other Information/Unique Characteristics:
RFQ No. 543-32272A was publicly advertised starting February 28, 2019. The RFQ combined 12 small projects, NE Maple Street, SW Pinnell Circle, SE Hackamore Drive, SW 34th Street, SW Lea Drive, SW Blazing Star Drive, NE Delta School Road, SE Bingham Drive, SE Brentwood Drive, SW Lakeview Boulevard, SE Grand Avenue, SW Secretariat Drive in the submittal. The RFQ was advertised using the City’s web site and www.PublicPurchase.com to notify potential vendors. Fifty-one potential vendors viewed the RFQ, and 17 firms submitted responsive qualification submittals by the March 25, 2019 closing date. Firms were selected based on submittals and no interviews were conducted. From that list of 17, four firms were selected. Olsson and Associates was selected for Stormwater - SW Lea Drive.
Presenter
George Binger, Deputy Director of Public Works/City Engineer
Recommendation
Recommendation: Staff recommends approval of an Ordinance authorizing the execution of an agreement by and between the City of Lee's Summit, Missouri, and Olsson and Associates, in an amount not to exceed $208,456.00 for Professional Engineering Services for Stormwater-SW Lea Drive (RFQ NO. 543-32272A).
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of an Ordinance authorizing the execution of an agreement by and between the City of Lee's Summit, Missouri, and Olsson and Associates, in an amount not to exceed $208,456.00 for Professional Engineering Services for Stormwater-SW Lea Drive (RFQ NO. 543-32272A). (PWC 6/25/19)