The City of Lee's Summit - File #: BILL NO. 22-190

• File #: BILL NO. 22-190
• Type: Ordinance
• Status: Passed
• File created: 8/4/2022
• In control: City Council - Regular Session
• On agenda: 9/13/2022
• Final action: 9/20/2022
• Title: An Ordinance awarding the bid for Project No. 814 for the Crack Seal FY23 Program to Vance Brothers, Inc. in the amount of $258,300.00 and authorizing the City Manager to execute an agreement for the same. (Note: First read by Council on September 13, 2022. Passed by unanimous vote.)
• Sponsors: Public Works Admin & Engineering
• Related files: BILL NO. 22-101, BILL NO. 22-102, BILL NO. 22-131

Date	Action By	Action	Result
9/20/2022	City Council - Regular Session	adopted and numbered	Pass
9/13/2022	City Council - Regular Session	advanced to second reading	Pass

Title
An Ordinance awarding the bid for Project No. 814 for the Crack Seal FY23 Program to Vance Brothers, Inc. in the amount of $258,300.00 and authorizing the City Manager to execute an agreement for the same.
(Note: First read by Council on September 13, 2022. Passed by unanimous vote.)

Body

Issue/Request:
An Ordinance awarding the bid for Project No. 814 for the Crack Seal FY23 Program to Vance Brothers, Inc. in the amount of $258,300.00, and authorizing the City Manager to execute an agreement for the same.

Key Issues:

· The annual Crack Seal Program extends the life expectancy of pavement surfaces by reducing the frequency and severity of potholes and other pavement failures.
· The Crack Seal FY23 Program will seal cracks along approximately 39 lane miles of road (hereinafter "Project No. 814").

· Project No. 814 is funded from the Transportation Sales Tax Fund as part of the FY23 Capital Improvement Plan adopted by City Council.

· Public Works Engineering issued an advertisement for bids for the construction of Project No. 814 on August 4, 2022, in accordance with local policies and state statutes.
· Vance Brothers, Inc. (hereinafter "Contractor") was determined to be the lowest and best bidder by City staff.
· The City desires to enter into an agreement with the Contractor to construct Project No. 814.

Proposed Committee Motion:
I move to recommend to City Council approval of an Ordinance awarding the bid for Project No. 814 for the Crack Seal FY23 Program to Vance Brothers, Inc. in the amount of $258,300.00, and authorizing the City Manager to execute an agreement for the same.
Proposed City Council Motion:
I move for adoption of an Ordinance awarding the bid for Project No. 814 for the Crack Seal FY23 Program to Vance Brothers, Inc. in the amount of $258,300.00 and authorizing the City Manager to execute an agreement for the same.

Background:
The Crack Seal Program is a pavement preservation process performed annually to protect ...