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File #: BILL NO. 21-230    Name:
Type: Ordinance Status: Passed
File created: 10/14/2021 In control: City Council - Regular Session
On agenda: 11/9/2021 Final action: 11/9/2021
Title: An Ordinance approving the dual award of Bid No. 2022-023, to purchase ammunition on an as-needed basis for a one-year term with up to four, one-year renewals to On Target Ammunition, LLC and Zoom Technologies, LLC, and authorizing the City Manager to execute the same for the City. (F&BC 11/1/21)
Attachments: 1. Ordinance, 2. Exhibit A: On Target Ammunition, LLC Contract, 3. Exhibit B: Zoom Technologies, LLC Contract, 4. Supporting Doc: Bid Tab, 5. Supporting Doc: Bid Recommendation

Title

An Ordinance approving the dual award of Bid No. 2022-023, to purchase ammunition on an as-needed basis for a one-year term with up to four, one-year renewals to On Target Ammunition, LLC and Zoom Technologies, LLC, and authorizing the City Manager to execute the same for the City. (F&BC 11/1/21)

 

..Body

Issue/Request:

An Ordinance approving the dual award of Bid No. 2022-023, to purchase ammunition on an as-needed basis for a one-year term with up to four, one-year renewals to On Target Ammunition, LLC and Zoom Technologies, LLC, and authorizing the City Manager to execute the same for the City.

 

Key Issues:

Ammunition has become increasingly challenging for the Lee’s Summit Police Department to purchase and have delivered in a timely manner.  Current State contracts have lead times of up to 18-24 months from the time of purchase to the time of delivery.  The delay in deliveries causes payments to be delayed from one budget year to the next.

 

Background:

The proposed contracts have stipulations to ensure the vendor can deliver goods within 4-6 weeks from date of order.  The Police Department has struggled to maintain adequate levels of training ammunition as there has been a shortage of raw material (lead)(brass)(primers), coupled with the COVID-19 supply chain distribution issues. The timeline stipulation is important to ensure we can expect deliveries within a reasonable amount of time. 

 

Ammunition has become increasingly challenging for the Lee’s Summit Police Department to purchase and have delivered in a timely manner.  Current State contracts have lead times of up to 18-24 months from the time of purchase, to the time of delivery.  The delay in deliveries causes payments to be delayed from one budget year to the next.

 

The bid was released and sent to vendors on September 28, 2021, with a bid deadline on October 6, 2021.  Four (4) prospective vendors responded, two vendors, On Target Ammunition, LLC and Zoom Technologies, LLC, are the only bidders that can meet the bid time requirements.

 

The proposed contracts have an initial term of one-year, with an option to renew four time in one-year terms.

 

Proposed Council Motion:

FIRST MOTION: I move for second reading of an Ordinance approving the dual award of Bid No. 2022-023, to purchase ammunition on an as-needed basis for a one-year term with up to four, one-year renewals to On Target Ammunition, LLC and Zoom Technologies, LLC, and authorizing the City Manager to execute the same for the City.

 

SECOND MOTION: I move for adoption of an Ordinance approving the dual award of Bid No. 2022-023, to purchase ammunition on an as-needed basis for a one-year term with up to four, one-year renewals to On Target Ammunition, LLC and Zoom Technologies, LLC, and authorizing the City Manager to execute the same for the City.

 

 

Other information/Unique Characteristics:

Zoom Technologies, LLC claims they can ship ammunition within three (3) days of receiving order. 

 

Presenter

Mark Liebig, Major

 

Recommendation

Staff recommends approval of an Ordinance approving the dual award of Bid No. 2022-023, to purchase ammunition on an as-needed basis for a one-year term with up to four, one-year renewals to On Target Ammunition, LLC and Zoom Technologies, LLC, and authorizing the City Manager to execute the same for the City.

 

Committee Recommendation

A motion was made by Councilmember Shields, seconded by Councilmember Edson, that TMP-2075 was recommended for approval to the City Council. The motion carried by a unanimous 3-0 vote (Mayor Pro-Tem Lopez "Absent").