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File #: BILL NO. 21-195    Name:
Type: Ordinance Status: Passed
File created: 8/10/2021 In control: City Council - Regular Session
On agenda: 9/21/2021 Final action: 9/21/2021
Title: An Ordinance approving the award of RFP No. 2021-058 to Infrastructure Technologies, LLC d/b/a ITpipes for sewer inspection video software and associated maintenance and authorizing the City Manager to execute the same for the City. (PWC 9/13/21)
Attachments: 1. Ordinance, 2. Exhibit A

Title

An Ordinance approving the award of RFP No. 2021-058 to Infrastructure Technologies, LLC d/b/a ITpipes for sewer inspection video software and associated maintenance and authorizing the City Manager to execute the same for the City. (PWC 9/13/21)

Body

Issue/Request:

The Lee’s Summit Water Utilities Department requests City Council approval to enter into a professional services agreement between with Infrastructure Technologies, LLC d/b/a ITpipes for new sanitary sewer inspection video software.

 

Key Issues:

-Currently, the Water Utilities Department has 2 CCTV trucks that perform video inspection condition assessment of sanitary sewer mains.  The software used for capturing the CCTV video no longer meets the department’s needs for capturing, analyzing, and storing CCTV video. 

-The Water Utilities Department’s current software program no longer communicates with Cityworks, our work order management and GIS mapping system.

-The new software allows Unlimited Inspection View, allowing access to multiple users and consultants at the same time via a web-based platform.

-The new software also allows web hosting of the City’s video files freeing up space on the City’s servers.

-After review of the proposal, the project evaluation team recommends ITpipes as the replacement sewer inspection video software.

 

Proposed Committee Motion:

I move to recommend for approval to City Council an Ordinance approving the award of RFP No. 2021-058 to Infrastructure Technologies, LLC d/b/a ITpipes for sewer inspection video software and associated maintenance and authorizing the City Manager to execute the same for the City.

Background:

The Lee’s Summit Water Utilities Department regularly performs condition assessments of sewer lines throughout the City.  The inspection software program records the video, the condition assessment, and geospatial location of features and defects. These inspections and videos are used to identify and prioritize maintenance activities, schedules, and rehabilitation and replacement projects.

 

Impact/Analysis:

The cost of the software upgrade is $45,915 and $14,915 for ongoing annual expense. RFP 2021-058 was advertised through the City’s e-procurement system, Public Purchase, resulting in thirty (30) advertisement downloads, and two (2) vendors were notified directly through email.

 

Presenter

Mark Schaufler, Director of Water Utilities

 

Recommendation

Staff recommends approval

 

Committee Recommendation

Committee Recommendation: The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of an Ordinance approving the award of RFP No. 2021-058 to Infrastructure Technologies, LLC d/b/a ITpipes for sewer inspection video software and associated maintenance and authorizing the City Manager to execute the same for the City.