Title
An Ordinance approving Amendment No. 9 to the budget for the Fiscal Year ending June 30, 2021, as adopted by Ordinance No. 8905 and Ordinance No. 8906, by amending the authorized expenditures to projected year end amounts for the City of Lee's Summit, Missouri. (F&BC 2-8-21)
Body
Issue/Request:
An Ordinance approving Amendment No. 9 to the budget for the Fiscal Year ending June 30, 2021, as adopted by Ordinance No. 8905 and Ordinance No. 8906, by amending the authorized expenditures to projected year end amounts for the City of Lee's Summit, Missouri.
Key Issues:
Part of the annual budget process includes a period of reviewing and revising expenditures for the current fiscal year. For budgets that are projecting year-end expenditures to be greater than the approved budget expenditure amount, this requires a budget amendment.
The General Fund consists of several departments including Administration, Public Works-Engineering, Police, Fire, Finance, Law, Municipal Court, Public Works-Operations, and Development Services. As a fund, the General Fund year-end expenses are projected to be less than the approved budget expenses. However, because the current practice has been to have the expenditure approval at the department level for the General Fund, those departments that project to have expenses greater than budget require a budget amendment. General Fund departments that are projecting year-end expenses to be greater than the approved budget amount are as follows:
-Finance: This General Fund department is projecting to have expenditures greater than the approved budget amount by $476,518. The cause of the variance between projected and approved budget expenses is increased expenses related to write-offs to bad debt. Ambulance services are billed as the services occur as revenue then after subsequent collections activity, some accounts must be written-off. This process is done in arrears of the initial billing activities to allow for sufficient opp...
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