Title
CARES Act Funding Review
Body
Issue/Request:
CARES Act Funding Review
Key Issues:
-The purpose of the presentation is to give a status report on CARES Act funding disbursement activities
-The City was assigned $5,921,527 in CARES Act fund from Jackson County
-The Council originally was presented with the proposed CARES Act budget and a draft intergovernmental agreement on August 18, 2020 with final approval occurring on September 1, 2020
-Council Reallocated funds from Public Health to Economic Support In October to increase support of Small Businesses and Not-for-profit organizations
-City Staff has initiated or properly procured all items and services via CARES Act funding
-The Budget will require updating to reflect final expenses and administratively submitted to Jackson County for final approval
Proposed City Council Motion:
A City Council motion is not needed. This item is for presentation and discussion purposes. There will be ordinances following this item that will require City Council action.
Background:
-On March 27, 2020, the United States enacted the Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”) which established the Coronavirus Relief Fund and appropriated $150 billion to the Fund.
-Jackson County, Missouri received $122.7 million from the Fund, and the County, through Ordinance 5372, has appropriated approximately $36.9 million of its CARES Act funding to the cities within its borders.
-Jackson County appropriated $5,921,527 to the City of Lee’s Summit.
-The initial approved, reallocated and final proposed budget per the six (6) CARES Act fund categories was:
Expense Type Original Budget Amount Reallocated (09.14.2020) Actual To Date Budget (12.08.2020) Projected Final Expenses (12.30.2020)
Medical Expenses $243,089 $243,089 $257,235 $257,235
Public Health $3,412,018 $3,262,018 $3,328,784 $3,478,198
Payroll Expenses $656,000 $656,000 $497,093 $656,000
Compliance with Public Health Measures $279,220 $279,220 $285,681 $336,981
Economic Support $560,000 $710,000 $662,152 $706,555
Other Related Expenses $771,200 $771,200 $411,558 $486,558
Total $5,921,527 $5,921,527 $5,442,503 $5,921,527
-All purchases and reimbursements must be completed by December 30, 2020, including construction projects. In the event a project, item, or service cannot be completed we must have documentation showing the intent was to complete by December 30, 2020 and the reason is for the delay is due to the Coronavirus, i.e. delayed manufacturing, shipping, etc.
Impact/Analysis:
[Enter text here]
Timeline:
-June 22: Jackson County approves assignment of $5,921,527 to LSMO
-June 22: Staff continues research on Federal restrictions / guidelines relating to CARES Funds and JACO assignment of funds
-June 29 - present: Staff conducts search for qualified vendors and firms to fulfill COVID 19 operational needs
-August 18: Presentation to City Council regarding potential disbursement plan and draft intergovernmental agreement between LSMO and JACO
-August 19 - August 26: Legal review of intergovernmental agreement between LSMO and JACO
-August 27 - September 8: Solicitation of applications from local non-profits for relief funding
-September 1: Approval of intergovernmental agreement by City Council
-September 14: Presentation of disbursement plan including community-based awards
-October 13: Approval of an Ordinance allocating additional CARES Act Funds to non-profit entitities
Other Information/Unique Characteristics:
-Bill No. 20-158 (An Ordinance Approving the CARES Act Budget for the City of Lee's Summit and Approving and Authorizing the Mayor to Execute an Intergovernmental Agreement with Jackson County, Missouri to Accept CARES Act Funds) was passed by unanimous vote on September 1, 2020.
-Bill No. 20-159 (An Ordinance approving Amendment No. 2 to the Budget for fiscal year ending June 30, 2021, as adopted by Ordinance No. 8905 and Ordinance No. 8906, by amending the authorized expenditures in various categories to provide for the spending of CARES Act funds allocated to the City) was passed by unanimous vote on September 1, 2020.
-Bill No. 20-194 (An Ordinance allocating additional Coronavirus Relief Funds to certain non-profit entities) was passed by unanimous vote on October 13, 2020.
Presenter
Mike Snider, Fire Chief
Ryan Elam, Director of Development Services
Recommendation
[Enter Recommendation Here]