Title
An Ordinance approving Amendment No. 6 to the Budget for the Fiscal Year ending June 30, 2021, as adopted by Ordinance No. 8905 and Ordinance No. 8906, by amending the authorized expenditures in the Police Department for the City of Lee’s Summit, Missouri. (F&BC 12-7-20)
Body
Issue/Request:
An Ordinance approving Amendment No. 6 to the Budget for the Fiscal Year ending June 30, 2021, as adopted by Ordinance No. 8905 and Ordinance No. 8906, by amending the authorized expenditures in the Police Department for the City of Lee’s Summit, Missouri.
Key Issues:
Treanor HL architect firm conducted a space needs study on the Police and Courts Municipal Building during the first quarter of 2019. The study indicated remodeling of the existing spaces could provide the additional space and security needs required for the current workforce. The City received voter approval in a Special Election on August 6, 2019 to issue up to $19,475,000 in bonds for public safety improvements. Of these funds, $5,500,000 was designated for renovations and improvements to enhance facility security, public access, customer service and operational efficiency in the Police and Courts Municipal Building.
On February 18, 2020, City Council passed Ordinance No. 8827 authorizing the City to enter into an agreement with Hoefer Wysocki Architects, LLC for professional architecture services for renovation of the Police and Courts Municipal Building. Following a competitive bid process in April of 2020, Turner Construction Company was selected for the Construction Manager role of the renovation project. The CMAR method allowed staff flexibility during design to make adjustments and deliver the project within budget while maximizing value and efficiency.
Hoefer Wysocki completed the construction documents in late October. Turner Construction developed numerous bid packages from those construction documents and involved 195 local Lee’s Summit and Kansas City subcontractors in the bidding process. Turner Construction submitted a (GMP) and cost breakdown for review by the City of Lee’s Summit and Hoefer Wysocki. The Guaranteed Maximum Price (GMP) of $4,046,219 is an itemized statement organized by trade categories, allowances, contingencies, alternates, and the Construction Manager’s fee. The GMP will be presented to the Public Works Committee on December 7, at 5:00pm.
Several bid alternates were designed to afford options of additional project scope. Those bid alternates include expanding the criminal investigations conference room and remodel of the Police Administration area.
This budget amendment is requested to spend $250,000 from the police asset forfeiture account. Asset forfeiture funds have limitations for use. The funds can only be spent by law enforcement. The expenditures must be for police equipment or capital projects such as the Police and Courts renovation.
Proposed City Council Motion:
FIRST MOTION: I move for second reading of an Ordinance approving Amendment No. 6 to the Budget for the Fiscal Year ending June 30, 2021, as adopted by Ordinance No. 8905 and Ordinance No. 8906, by amending the authorized expenditures in the Police Department for the City of Lee’s Summit, Missouri.
SECOND MOTION: I move for adoption of an Ordinance approving Amendment No. 6 to the Budget for the Fiscal Year ending June 30, 2021, as adopted by Ordinance No. 8905 and Ordinance No. 8906, by amending the authorized expenditures in the Police Department for the City of Lee’s Summit, Missouri.
Background:
Please reference "Key Issues" section for background information.
Impact/Analysis:
The budget amendment is a request to increase the authorized expenditures in the Police Department Budget by $250,000.
Other Information/Unique Characteristics:
The asset forfeiture funds are part of the General Fund Reserve Balance, but they are segregated in a separate account within the General Fund reserves because there are strict limitations the use of those funds. Specifically, the asset forfeiture funds can only be used by law enforcement for the purchase of police equipment and/ or capital projects.
Presenter
Chris Clubine, Management Analyst
Deputy Chief John Boenker, Police Department
Recommendation
Staff recommends approval of the budget amendment.
Committee Recommendation