Title
An Ordinance authorizing the execution of Modification No. 1 to the agreement dated March 26, 2019 (RFQ No. 568-32372) for professional engineering services for the Browning Street Extension - Browning Street to Hamblen Rd with Bartlett & West, Inc., for an increase of $18,686.00 with an amended not to exceed amount of $231,721.00, and authorizing the City Manager to enter into an agreement for the same. (PWC 8/27/19)
Body
Issue/Request:
An ordinance authorizing the execution of Modification No. 1 to the agreement dated
March 26, 2019 (RFQ No. 568-32372) for professional engineering services for the Browning Street Extension - Browning Street to Hamblen Rd with Bartlett & West, Inc., for an increase of $18,686.00 with an amended not to exceed amount of $231,721.00, and authorizing the City Manager to enter into an agreement for the same.
Key Issues:
• The City and Bartlett & West, Inc. entered into an agreement dated March 26, 2019 (RFQ No. 568-32372) for professional engineering services.
• The City of Lee’s Summit Water Utilities department requested an addition to scope for the extension of a sewer main to the Water Utilities property line.
• The City requested that Bartlett & West enter into negotiations with Union Pacific Railroad, on the city’s behalf, to obtain Right of Way along Hamblen Road from the Water Utilities property, south to SE Bailey Rd.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance authorizing the execution of Modification No. 1 to the agreement dated March 26, 2019 (RFQ No. 568-32372) for professional engineering services for the Browning Street Extension - Browning Street to Hamblen Rd with Bartlett & West, Inc., for an increase of $18,686.00 with an amended not to exceed amount of $231,721.00, and authorizing the City Manager to enter into an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance authorizing the execution of Modification No. 1 to the agreement dated March 26, 2019 (RFQ No. 568-32372) for professional engineering services for the Browning Street Extension - Browning Street to Hamblen Rd with Bartlett & West, Inc., for an increase of $18,686.00 with an amended not to exceed amount of $231,721.00, and authorizing the City Manager to enter into an agreement for the same.
Background:
The City and Bartlett & West, Inc. entered into an agreement (March 26, 2019) for professional engineering design services for the Extension of SE Browning Street from the current termination just south of SE Oldham Parkway to connect with SE Hamblen Road. After design began, it was discovered that several existing public improvements were outside the right of way along SE Hamblen Road. The property along Hamblen Road, between Bailey Road and the proposed Browning extension, is owned by the Union Pacific Railroad (UPRR).
As part of the Browning Street project, right of way must be acquired from the UPRR. The basic scope of services authorized Bartlett & West to negotiate with Union Pacific Railroad, on the City’s behalf, for the right of way needed to extend SE Browning Street. The same UPRR parcel abuts both Browning Street and Hamblen Road. Since the project will already be working with the UPRR, it would be advantageous to acquire the additional right of way along Hamblen Road to ensure the City’s infrastructure is in the public right of way and to allow for future of the sidewalks to connect with Bailey Road. Combining the right of way acquisition for Browning and Hamblen will reduce the amount of time it would take to obtain the needed real estate.
Water Utilities also plans to add the extension of an existing 8-inch sewer main to the western limits of their property along Browning Street. Currently the main terminates midway across their property and the extension is in anticipation of service expansions for future development along SE Browning Street.
Impact/Analysis:
This modification to the agreement will allow the City to include the design of the new sewer main along Browning Street in anticipation of future development. Additionally, approval will allow the City to obtain needed Right of Way along SE Hamblen Road for future sidewalk improvements and ensure existing public infrastructure is in the public right of way.
Timeline:
Construction start date summer of 2020
Presenter
Dena Mezger, Director of Public Works
Recommendation
Staff recommends approval of an Ordinance authorizing the execution of Modification No. 1 to the agreement dated March 26, 2019 (RFQ No. 568-32372) for professional engineering services for the Browning Street Extension - Browning Street to Hamblen Rd with Bartlett & West, Inc., for an increase of $18,686.00 with an amended not to exceed amount of $231,721.00, and authorizing the City Manager to enter into an agreement for the same.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of an Ordinance authorizing the execution of Modification No. 1 to the agreement dated March 26, 2019 (RFQ No. 568-32372) for professional engineering services for the Browning Street Extension - Browning Street to Hamblen Rd with Bartlett & West, Inc., for an increase of $18,686.00 with an amended not to exceed amount of $231,721.00, and authorizing the City Manager to enter into an agreement for the same.