Title
An Ordinance authorizing the execution of Modification No. 2 to the agreement dated July 3, 2018 (RFQ No. 73-3221) for professional engineering services for the Chipman Road Improvements from View High Drive to Bent Tree Drive with Wilson & Company, Inc., for an increase of $15,000.00 with an amended not to exceed amount of $406,340.00, and authorizing the City Manager to enter into an agreement for the same. (PWC 7/30/19)
Body
Issue/Request:
An Ordinance authorizing the execution of Modification No. 2 to the agreement dated July 3, 2018 (RFQ No. 73-3221) for professional engineering services for the Chipman Road Improvements from View High Drive to Bent Tree Drive with Wilson & Company, Inc., for an increase of $15,000.00 with an amended not to exceed amount of $406,340.00, and authorizing the City Manager to enter into an agreement for the same.
Key Issues:
• The City and Wilson & Company, Inc. entered into an agreement dated July 3, 2018 (RFQ No. 73-3221) for professional engineering services.
• The Cooperative Agreement, dated 4/18/18, between Jackson County and the City is being amended to include the County funded pedestrian bridge over Chipman Road as an alternate bid in the City’s Chipman Road Improvements Project.
• The City desires to modify the base agreement with Wilson & Company, Inc. to provide additional scope of engineering services during design.
• Wilson & Company, Inc. has submitted a proposal for the amended engineering services and an estimate of engineering cost to perform these services.
Proposed City Council Motion:
FIRST MOTION: I move for second reading of an Ordinance authorizing the execution of Modification No. 2 to the agreement dated July 3, 2018 (RFQ No. 73-3221) for professional engineering services for the Chipman Road Improvements from View High Drive to Bent Tree Drive with Wilson & Company, Inc., for an increase of $15,000.00 with an amended not to exceed amount of $406,340.00, and authorizing the City Manager to enter into an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance authorizing the execution of Modification No. 2 to the agreement dated July 3, 2018 (RFQ No. 73-3221) for professional engineering services for the Chipman Road Improvements from View High Drive to Bent Tree Drive with Wilson & Company, Inc., for an increase of $15,000.00 with an amended not to exceed amount of $406,340.00, and authorizing the City Manager to enter into an agreement for the same.
Background:
In April of 2018, the City and Jackson County Rock Island Rail Corridor Authority (RIRCA) executed an agreement that gave the City rights to make improvements to Chipman Road through the RIRCA right of way which includes the removal of the 1-lane railroad bridge over Chipman Road. The agreement also included the payment of $2 Million Dollars by the City to the County to facilitate the construction of a new accessory bridge, funded by the County, to accommodate RIRCA’s shared use pathway over Chipman Road.
After the execution of the Cooperative Agreement, the City and Wilson & Company, Inc. entered into an agreement (July 3, 2018) for professional engineering design services for the re-start of the Chipman Road Improvements project from View High Drive to Bent Tree Drive. Since the restart, City staff and the County have been in contact several times regarding the timing of the existing 1-lane railroad bridge removal by the City and the construction of a new accessory bridge by the County. In order to eliminate construction delays, coordination conflicts, and a prolonged need for an at grade crossing for the shared use pathway at Chipman Road, the City and County have amended the April 2018 Cooperative Agreement to include the construction of a new pedestrian bridge as an alternate bid in the City’s Chipman Road Improvements Project.
The first amendment to the Cooperative Agreement covers the County’s cost for the design of the new pedestrian bridge and inclusion of the design as an alternate bid in the City’s Chipman Road Improvement Project. The County has agreed to Wilson & Company’s submitted Scope of Services and cost required for the new pedestrian bridge design. The County will remit $15,000.00 to the City in advance of Wilson & Company designing the new bridge and including it in the City’s Project.
Impact/Analysis:
This ordinance was presented to Public Works Committee on July 30, 2019 where it was unanimously recommended for approval to City Council. On July 31, 2019, the Surface Transportation Board (STB) ruled to revoke the exemption for Jackson County to acquire and operate a rail line. Due to this ruling, the ordinance was removed from the August 6, 2019 City Council meeting agenda. Since having their exemption to acquire and operate a rail line revoked, the County has followed the procedures of the STB’s Trails Act for requesting an interim trail use/railbanking agreement. The agreement was approved by the STB last month, so staff would like to move forward with the Council approval of the ordinance.
This modification to the agreement will allow the City to include the design and construction of the new pedestrian bridge in the City’s Chipman Road Project as an alternate bid and if accepted by the County will eliminate construction delays, coordination conflicts, and a prolonged need for an at grade crossing at Chipman Road.
Timeline:
Construction start date summer of 2020
Presenter
Dena Mezger, Director of Public Works
Recommendation
Recommendation: Staff recommends approval of an Ordinance authorizing the execution of Modification No. 2 to the agreement dated July 3, 2018 (RFQ No. 73-3221) for professional engineering services for the Chipman Road Improvements from View High Drive to Bent Tree Drive with Wilson & Company, Inc., for an increase of $15,000.00 with an amended not to exceed amount of $406,340.00, and authorizing the City Manager to enter into an agreement for the same.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 3-0 (Chairman Faith "Absent"), to recommend to City Council approval of an Ordinance authorizing the execution of Modification No. 2 to the agreement dated July 3, 2018 (RFQ No. 73-3221) for professional engineering services for the Chipman Road Improvements from View High Drive to Bent Tree Drive with Wilson & Company, Inc., for an increase of $15,000.00 with an amended not to exceed amount of $406,340.00, and authorizing the City Manager to enter into an agreement for the same.