Title
An Ordinance authorizing the execution of Modification No. 2 to the agreement with George Butler Associates, Inc. for Professional Engineering Services for SW Jefferson St. (Persels Rd to Oldham Pkwy)(RFQ No. 419-32272) in the amount of $18,448 for a revised not to exceed contract amount of $318,400.00. (PWC 10/23/18)
Body
Issue/Request:
An Ordinance authorizing the execution of Modification No. 2 to the agreement with George Butler Associates, Inc. for Professional Engineering Services for SW Jefferson St. (Persels Rd to Oldham Pkwy)(RFQ No. 419-32272) in the amount of $18,448 for a revised not to exceed contract amount of $318,400.00.
Key Issues:
- Newly discovered utility conflict and right of way negotiations have extended the design schedule and created the need for re-designing small portions of the project to address these issues
- These issues are a change in scope of the professional engineering services contract with GBA
- Modification No.2 requests an increase of $18,448.00 to modify the scope as needed to address these issues
- The revised not to exceed cost of the contract will be $318,400.00
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an ordinance authorizing the execution of Modification No. 2 to the agreement with George Butler Associates, Inc. for Professional Engineering Services for SW Jefferson St. (Persels Rd to Oldham Pkwy)(RFQ No. 419-32272) in the amount of $18,448 for a revised not to exceed contract amount of $318,400.00.
SECOND MOTION: I move for a adoption of an ordinance authorizing the execution of Modification No. 2 to the agreement with George Butler Associates, Inc. for Professional Engineering Services for SW Jefferson St. (Persels Rd to Oldham Pkwy)(RFQ No. 419-32272) in the amount of $18,448 for a revised not to exceed contract amount of $318,400.00.
Background:
This project is funded by the CIP sales tax, with water and sewer relocates funded by Water Utilities. This work was coordinated with the 291 corridor master planning study and downtown trail connection project. The project will promote economic development in the area, improve capacity, create a livable streets connection to Downton Lee’s Summit, and improve traffic safety. The project will be built following MoDOT improvements to US 50 and M291 South interchange project, and in conjunction with proposed development work along the M291 corridor. The improvements will match the Jefferson Street improvements south of Persels that include building a 3-lane road, sidewalk, multi-use path, curb and gutter, enclosed storm drain, street lighting, traffic signal, and utility relocations.
GBA was awarded the design contract on March 16, 2017 for an original contract amount of $272,114.00 (Ordinance No. 8109). The recent construction project on Jefferson Street south of Persels was adjusted by delaying installation of the traffic signals to be coordinated and installed with the project north of Persels. This adjustment in scope for the project required led to Modification No. 1 to GBA’s contract to address the inclusion of these signal improvements not completed with the project south of Persels. That modification No. 1 was approved by adopting Ordinance No. 8289 in December 2017.
Recent utility coordination efforts have identified some critical conflicts with infrastructure in specific areas of the project that if not redesigned could extend the schedule of utilities requiring them to pursue easements on adjacent property owners and additional design and relocation efforts, which could delay the project significantly in addition to the existing delays due to right of way negotiations. Additionally, utilities located and marked at the beginning of the project have failed to confirm exact locations, have relocated since originally marked, or continue to have conflicting information with what was identified at the start of the project. This modification request will address the noted concerns and will extend the project design schedule for both the Utility companies and the Engineer.
Pending right of way acquisitions and final design completion, the project is estimated to be advertised for bids in 2019.
Presenter
Dena E. Mezger, P.E., Director of Public Works
Recommendation
Recommendation: Staff recommends approval of an Ordinance authorizing the execution of Modification No. 2 to the agreement with George Butler Associates, Inc. for Professional Engineering Services for SW Jefferson St. (Persels Rd to Oldham Pkwy)(RFQ No. 419-32272) in the amount of $18,448 for a revised not to exceed contract amount of $318,400.00.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of an Ordinance authorizing the execution of Modification No. 2 to the agreement with George Butler Associates, Inc. for Professional Engineering Services for SW Jefferson St. (Persels Rd to Oldham Pkwy)(RFQ No. 419-32272) in the amount of $18,448 for a revised not to exceed contract amount of $318,400.00.