Title
AN ORDINANCE AUTHORIZING EXECUTION OF MODIFICATION NO. 1 TO THE ON-CALL AGREEMENT FOR ENVIRONMENTAL PROFESSIONAL ENGINEERING SERVICES WITH STEARNS, CONRAD AND SCHMIDT, CONSULTING ENGINEERS, INC. DBA SCS ENGINEERS (RFQ NO. 2017-307), FOR A NOT TO EXCEED COST OF $85,000.00, FOR ANNUAL TASKS ASSOCIATED WITH THE RESOURCE RECOVERY PARK, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME. (PWC 5/16/17)
Body
Issue/Request:
AN ORDINANCE AUTHORIZING EXECUTION OF MODIFICATION NO. 1 TO THE ON-CALL AGREEMENT FOR ENVIRONMENTAL PROFESSIONAL ENGINEERING SERVICES WITH STEARNS, CONRAD AND SCHMIDT, CONSULTING ENGINEERS, INC. DBA SCS ENGINEERS (RFQ NO. 2017-307), FOR A NOT TO EXCEED COST OF $85,000.00, FOR ANNUAL TASKS ASSOCIATED WITH THE RESOURCE RECOVERY PARK, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME.
Key Issues:
-The City has entered into an On-Call Agreement with SCS Engineers to provide environmental professional engineering services (RFQ NO. 2017-307).
-The City is currently required to submit regular regulatory reports to the Missouri Department of Natural Resources (MDNR).
-The tasks specified in this Modification are required of the City for FY18 as owner of the Resource Recovery Park.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of AN ORDINANCE AUTHORIZING EXECUTION OF MODIFICATION NO. 1 TO THE ON-CALL AGREEMENT FOR ENVIRONMENTAL PROFESSIONAL ENGINEERING SERVICES WITH STEARNS, CONRAD AND SCHMIDT, CONSULTING ENGINEERS, INC. DBA SCS ENGINEERS (RFQ NO. 2017-307), FOR A NOT TO EXCEED COST OF $85,000.00, FOR ANNUAL TASKS ASSOCIATED WITH THE RESOURCE RECOVERY PARK, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME.
SECOND MOTION: I move for adoption of AN ORDINANCE AUTHORIZING EXECUTION OF MODIFICATION NO. 1 TO THE ON-CALL AGREEMENT FOR ENVIRONMENTAL PROFESSIONAL ENGINEERING SERVICES WITH STEARNS, CONRAD AND SCHMIDT, CONSULTING ENGINEERS, INC. DBA SCS ENGINEERS (RFQ NO. 2017-307), FOR A NOT TO EXCEED COST OF $85,000.00, FOR ANNUAL TASKS ASSOCIATED WITH THE RESOURCE RECOVERY PARK, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME.
Background:
The landfill operation is controlled by Missouri Department of Natural Resources regulations that require extensive sampling efforts, data analysis, and engineering reports. The purpose of this agreement is to obtain engineering services to perform the tasks needed to comply with the state regulatory requirements. Even though the City has outsourced the landfill operations, there are regulatory obligations that remain with the City as the owner of the property. Likewise, Heartland Environmental Services have a similar contract covering operator requirements.
Tasks from year to year change, only when necessary, based on the anticipated scope of services needed for the upcoming year. As the landfill nears closure, many of the tasks are related to engineering support regarding soil usage, landfill closure and post-closure, permit review and submittals, utility support, and planning.
Impact/Analysis:
Services are required to meet MDNR requirements.
Timeline:
Start: July 1, 2017
Finish: June 30, 2018
Other Information/Unique Characteristics:
Presenter
Presenter: David Lohe, Supervisory Engineer
Recommendation
Recommendation: Staff recommends approval of AN ORDINANCE AUTHORIZING EXECUTION OF MODIFICATION NO. 1 TO THE ON-CALL AGREEMENT FOR ENVIRONMENTAL PROFESSIONAL ENGINEERING SERVICES WITH STEARNS, CONRAD AND SCHMIDT, CONSULTING ENGINEERS, INC. DBA SCS ENGINEERS (RFQ NO. 2017-307), FOR A NOT TO EXCEED COST OF $85,000.00, FOR ANNUAL TASKS ASSOCIATED WITH THE RESOURCE RECOVERY PARK, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 3-0 to send to City Council AN ORDINANCE AUTHORIZING EXECUTION OF MODIFICATION NO. 1 TO THE ON-CALL AGREEMENT FOR ENVIRONMENTAL PROFESSIONAL ENGINEERING SERVICES WITH STEARNS, CONRAD AND SCHMIDT, CONSULTING ENGINEERS, INC. DBA SCS ENGINEERS (RFQ NO. 2017-307), FOR A NOT TO EXCEED COST OF $85,000.00, FOR ANNUAL TASKS ASSOCIATED WITH THE RESOURCE RECOVERY PARK, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE SAME.