Title
AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI, AND GARVER ENGINEERS, LLC, IN AN AMOUNT NOT TO EXCEED $120,402.00 FOR ENGINEERING SERVICES FOR THE GATEWAY DRIVE IMPROVEMENTS (RFQ NO. 2017-305A). (PWC 1/30/17)
Body
Issue/Request:
AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI, AND GARVER ENGINEERS, LLC, IN AN AMOUNT NOT TO EXCEED $120,402.00 FOR ENGINEERING SERVICES FOR THE GATEWAY DRIVE IMPROVEMENTS (RFQ NO. 2017-305A).
Key Issues:
• The NE Gateway Drive project was authorized by Council in February 2016 and then formally approved in June 2016 as part of FY 2017 Capital Improvement Plan (CIP)
• The project will be funded using cost savings from the voter-approved 2007 CIP Sales Tax Renewal
• City Staff Issue RFQ No. 2017-305 to conduct a Qualification Based Selection for professional engineering services, in accordance with state statutes and local procurement Policies
• Garver Engineers, LLC was selected for the project and satisfactorily conducted negotiations for scope and fee with City Staff
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI, AND GARVER ENGINEERS, LLC, IN AN AMOUNT NOT TO EXCEED $120,402.00 FOR ENGINEERING SERVICES FOR THE GATEWAY DRIVE IMPROVEMENTS (RFQ NO. 2017-305A).
SECOND MOTION: I move for adoption of AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI, AND GARVER ENGINEERS, LLC, IN AN AMOUNT NOT TO EXCEED $120,402.00 FOR ENGINEERING SERVICES FOR THE GATEWAY DRIVE IMPROVEMENTS (RFQ NO. 2017-305A).
Background:
In February 2016 City Council approved the construction of Gateway Drive using the savings from the CIP Sales Tax Renewal fund. The work will construct approximately 800 feet of Commerce Drive from Main Street to Tudor Road as shown in the City’s 2006 and 2016 Thoroughfare Master Plan documents. The preliminary budget for the project of $1,231,000 was authorized when the FY 2017 CIP was recommended for approval by the Planning Commission and then adopted by Council Resolution.
The primary reasons for this project are to improve emergency access and traffic operations. The City will be constructing approximately 800 feet of NE Gateway Drive to complete a neighborhood connection between Delta School Road and the Dalton’s Ridge subdivision. The road will be a residential collector street with leased sidewalks street lights installed in accordance with current residential street lighting policy. The project will also complete a water main loop connection to Dalton’s Ridge. Ancillary work may include small retaining walls and Design and temporary easement acquisition will occur in 2017. Pending successful easement acquisition, the project would be built in 2018.
Impact/Analysis:
This is the City's standard agreement between the City and a consulting engineering firm with regard to engineering services. This agreement will allow Garver Engineers, LLC, to provide engineering services to the City.
Timeline:
Start: Spring 2017
Finish: Fall 2018
Other Information/Unique Characteristics:
RFQ No. 2017-305 was publicly advertised starting October 20th, 2016. The RFQ combined 3 small projects, NW Commerce Drive, NE Gateway Drive and SE 5th Terrace in the submittal. The RFQ was advertised using the City’s web site and www.PublicPurchase.com to notify potential vendors. 39 potential vendors viewed the RFQ, and 12 firms submitted responsive qualification submittals by the November 14, 2016 closing date. Based on the relatively small size and scope of the work, firms were selected based on submittals and no interviews were conducted. From that list of 12, three firms were selected, with a firm assigned to each project. Walter P. Moore Inc. was selected for NW Commerce Drive, Garver LLC was selected for NE Gateway, and Allgeier, Martin and Associates Inc. was selected for SE 5th Terrace.
Presenter
Presenter: Karen Quackenbush, Staff Engineer
Recommendation
Recommendation: Staff recommends approval of AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI, AND GARVER ENGINEERS, LLC, IN AN AMOUNT NOT TO EXCEED $120,402.00 FOR ENGINEERING SERVICES FOR THE GATEWAY DRIVE IMPROVEMENTS (RFQ NO. 2017-305A).
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 3-0 to recommend to City Council approval of AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE CITY OF LEE'S SUMMIT, MISSOURI, AND GARVER ENGINEERS, LLC, IN AN AMOUNT NOT TO EXCEED $120,402.00 FOR ENGINEERING SERVICES FOR THE GATEWAY DRIVE IMPROVEMENTS (RFQ NO. 2017-305A).