Title
An Ordinance approving a Utility Agreement between the City of Lee’s Summit, Missouri, and Evergy Missouri West, Inc. for facility relocation in the amount of $292,602.34 pursuant to the Pryor Road Improvements from Hook Road to Longview Road Project, and authorizing the City Manager to execute an agreement for the same.
Body
Issue/Request:
An Ordinance approving a Utility Agreement between the City of Lee’s Summit, Missouri, and Evergy Missouri West, Inc. for facility relocation in the amount of $292,602.34 pursuant to the Pryor Road Improvements from Hook Road to Longview Road Project, and authorizing the City Manager to execute an agreement for the same.
Key Issues:
• The City is engaged in the design of the Pryor Road Improvements from Hook Road to Longview Road Project (hereinafter "Project").
• During preliminary survey and design, it was determined that Evergy's facilities are in conflict with planned improvements along the corridor of the Project.
• Evergy intends to relocate facilities throughout the corridor, some of which are currently located in dedicated electric easements. The City is responsible for paying for relocations within easements owned by Evergy.
• The City desires to enter into an agreement with Evergy to perform the relocation of their facilities for the agreed upon payment estimate where final costs are dependent upon actual construction (hereinafter "Utility Agreement").
Proposed Committee Motion:
I move to recommend to City Council approval of an Ordinance approving a Utility Agreement between the City of Lee’s Summit, Missouri, and Evergy Missouri West, Inc. for facility relocation in the amount of $292,602.34 pursuant to the Pryor Road Improvements from Hook Road to Longview Road Project, and authorizing the City Manager to execute an agreement for the same.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance approving a Utility Agreement between the City of Lee’s Summit, Missouri, and Evergy Missouri West, Inc. for facility relocation in the amount of $292,602.34 pursuant to the Pryor Road Improvements from Hook Road to Longview Road Project, and authorizing the City Manager to execute an agreement for the same.
SECOND MOTION: I move for adoption an Ordinance approving a Utility Agreement between the City of Lee’s Summit, Missouri, and Evergy Missouri West, Inc. for facility relocation in the amount of $292,602.34 pursuant to the Pryor Road Improvements from Hook Road to Longview Road Project, and authorizing the City Manager to execute an agreement for the same.
Background:
During survey and design for the Project, the City's design consultant TranSystems determined potential conflicts with Evergy’s facilities along the corridor. Through plan sharing and meetings with Evergy during the design process, it was concluded that Evergy’s facilities throughout the corridor would need to be relocated and rebuilt due to conflicts with the City’s project. These conflicts include poles in new roadway alignment, poles in new sidewalk and shared-use path alignment, and grading issues with cut and fill.
Evergy has finalized their relocation design for the corridor. Some of the facilities to be relocated are in dedicated electric easements owned by Evergy. The City pays for these relocations. The other portion of utility conflicts that require relocation by Evergy are located in City right of way. Evergy will pay for those relocation within right of way.
Evergy has estimated the City’s responsibility of the relocation cost. City staff agrees with the cost share of Evergy’s relocation. City staff desires to enter into the negotiated Evergy Utility Agreement which requires the City Manager’s signature prior to relocation work beginning. Upon completion of the relocation work, the City will reimburse Evergy for the actual cost of the City’s share of the work.
Presenter
Sara Boschert, Senior Staff Engineer
Recommendation
Recommendation:
Staff recommends approval.
Committee Recommendation
Committee Recommendation: