Title
An Ordinance approving Modification No. 4, to the agreement with Crawford, Murphy and Tilly, Inc. for On-Call Professional Planning & Engineering Services for the airport (RFQ No. 2020-067) in the amount of $39,200.00, and authorizing the City Manager to execute an agreement for the same. (BOAC 6-5-23) (PWC 6/12/23)
Body
Issue/Request:
An Ordinance approving Modification No. 4, to the agreement with Crawford, Murphy and Tilly, Inc. for On-Call Professional Planning & Engineering Services for the airport (RFQ No. 2020-067) in the amount of $39,200.00, and authorizing the City Manager to execute an agreement for the same.
Key Issues:
• The City and Engineer entered into an On-Call Agreement dated August 26, 2020 (RFQ No. 2020-067) for professional planning & engineering services for the Airport (hereinafter “Base Agreement”).
• The Base Agreement was modified with Modification No. 1 dated September 14, 2021.
• The Base Agreement was modified with Modification No. 2 dated December 1, 2022.
• The Base Agreement was modified with Modification No. 3 dated March 13, 2023.
• The City and Engineer desire to amend the provisions of the Base Agreement, as modified, as provided herein.
• The amended engineering services contained in this Modification No. 4, were services originally contemplated by the City and the Engineer when entering into the Base Agreement, and which were included in the request for qualifications review that was conducted by the City when awarding the contract for the Base Agreement.
• The Engineer has submitted a proposal for the amended engineering services and an estimate of engineering costs to perform said services.
• Funding for this project is provided by the City’s Transportation Sales Tax and is an approved project in the FY23 Capital Improvement Plan.
• The City Manager is authorized and empowered by the City to execute contracts providing for engineering services.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance approving Modification No. 4, to the agreement with Crawford, Murphy and Tilly, Inc. for On-Call Professional Planning & Engineering Services for the airport (RFQ No. 2020-067) in the amount of $39,200.00, and authorizing the City Manager to execute an agreement for the same. (PWC 6/12/23)
SECOND MOTION: I move for adoption of an Ordinance approving Modification No. 4, to the agreement with Crawford, Murphy and Tilly, Inc. for On-Call Professional Planning & Engineering Services for the airport (RFQ No. 2020-067) in the amount of $39,200.00, and authorizing the City Manager to execute an agreement for the same.
Background:
As part of Phase I of the LXT Master Plan Update (MPU), a preferred alternative was presented for the development of the eastside of the airfield. The preferred airfield alternative is the product of several planning efforts such as the forecast of aviation demand and the assessment of the need for future aeronautical and non-aeronautical facilities at LXT. Additionally, the preferred airfield alternative is the result of continuous communication, coordination, and workshops between the Airport, the consulting team, the City of Lee’s Summit, and various Airport stakeholders.
This project will provide design and construction documents for a three-bay equipment storage facility as part of the Hangar 2 facility. This work will be included in the bid documents as additive alternate work and will be constructed if the overall project comes in at or below budget. Otherwise, the storage facility will be added into the Airports Capital Improvement Plan as a future project.
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Presenter
Mike Anderson, Deputy Director of Public Works - Operations
Recommendation
Recommendation: Staff recommends approval of an Ordinance approving Modification No. 4, to the agreement with Crawford, Murphy and Tilly, Inc. for On-Call Professional Planning & Engineering Services for the airport (RFQ No. 2020-067) in the amount of $39,200.00, and authorizing the City Manager to execute an agreement for the same.
Committee Recommendation
Committee Recommendation: The Board of Aeronautic Commissioners reached a consensus to forward to committee unanimously 6-0 an Ordinance approving Modification No. 4, to the agreement with Crawford, Murphy and Tilly, Inc. for On-Call Professional Planning & Engineering Services for the airport (RFQ No. 2020-067) in the amount of $39,200.00, and authorizing the City Manager to execute an agreement for the same. (BOAC 6-5-23)
The Public Works Committee voted unanimously 3-0 (Councilmember Lovell "Absent"), to recommend to City Council approval of an Ordinance approving Modification No. 4, to the agreement with Crawford, Murphy and Tilly, Inc. for On-Call Professional Planning & Engineering Services for the airport (RFQ No. 2020-067) in the amount of $39,200.00, and authorizing the City Manager to execute an agreement for the same. (PWC 6/12/23).