Title
An Ordinance approving Modification No. 4 to the On-Call Agreement for Environmental Professional Engineering Services Yearly Contract (Original RFQ No. 2020-061)(Renewal 2020-061/R3) between the City of Lee's Summit, Missouri, and Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers, for an amount not to exceed $153,760.00, for annual tasks associated with the Resource Recovery Park for FY2024, and authorizing the City Manager to execute the same. (PWC 5/8/23)
Body
Issue/Request:
An Ordinance approving Modification No. 4 to the On-Call Agreement for Environmental Professional Engineering Services Yearly Contract (Original RFQ No. 2020-061)(Renewal 2020-061/R3) between the City of Lee's Summit, Missouri, and Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers, for an amount not to exceed $153,760.00, for annual tasks associated with the Resource Recovery Park for FY2024, and authorizing the City Manager to execute the same.
Key Issues:
• The City is required to submit regular regulatory reports to the Missouri Department of Natural Resources (MDNR) as owner of the Resource Recovery Park.
• Pursuant to Ordinance No. 8883, the City and Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers (hereinafter "Engineer") entered into an On-Call Agreement for Environmental Professional Engineering Services Yearly Contract (RFQ No. 2020-061) dated May 15, 2020 (hereinafter "Base Agreement").
• Pursuant to Ordinance No. 8884, 9155, and 9447, the City and Engineer modified the Base Agreement per Modification No. 1 dated May 15, 2020, Modification No. 2 dated May 18, 2021, and Modification No. 3 dated August 9, 2022, to provide engineering services for the Resource Recovery Park for FY2021, FY2022, and FY2023.
• The City and Engineer renewed the On-Call Agreement for Environmental Professional Engineering Services on April 5, 2023 for services in Fiscal Year 2024 (FY2024).
• Engineer has submitted a proposal with estimated costs to perform annual tasks for the Resource Recovery Park for FY2024 (hereinafter "Services").
• The City desires to further modify the Base Agreement, as amended, with Engineer to provide for these additional Services (hereinafter "Modification No. 4").
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance approving Modification No. 4 to the On-Call Agreement for Environmental Professional Engineering Services Yearly Contract (Original RFQ No. 2020-061)(Renewal 2020-061/R3) between the City of Lee's Summit, Missouri, and Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers, for an amount not to exceed $153,760.00, for annual tasks associated with the Resource Recovery Park for FY2024, and authorizing the City Manager to execute the same.
SECOND MOTION: I move for adoption of an Ordinance approving Modification No. 4 to the On-Call Agreement for Environmental Professional Engineering Services Yearly Contract (Original RFQ No. 2020-061)(Renewal 2020-061/R3) between the City of Lee's Summit, Missouri, and Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers, for an amount not to exceed $153,760.00, for annual tasks associated with the Resource Recovery Park for FY2024, and authorizing the City Manager to execute the same.
Background:
The landfill post-closure operations are controlled by Missouri Department of Natural Resources regulations that require extensive sampling efforts, data analysis, and engineering reports. The purpose of this agreement is to obtain engineering services to perform the tasks needed to comply with the state regulatory requirements. Even though the City has closed the landfill, there are regulatory obligations that remain with the City as the owner of the property.
Tasks from year to year change, therefore the engineering services are updated as needed each year. The City and Engineer modified the Base Agreement pursuant to Modification No. 1 dated May 15, 2020, Modification No. 2 dated May 18, 2021, and Modification 3 dated August 9, 2022, for tasks associated with the Resource Recovery Park for FY2021, FY2022, and FY2023 respectively. This Modification No. 4 will authorize the scope of services needed for the upcoming year.
With the landfill in post-closure, many of the tasks are related to engineering support regarding groundwater, leachate, gas, and stormwater sampling. Other support is for utilities, unforeseen repairs, and future planning.
Impact/Analysis:
Services are required to meet MDNR requirements for landfill post-closure.
Timeline:
Start: July 1, 2023
Finish: June 30, 2024
Presenter
Dave Lohe, Engineering Manager
Recommendation
Staff recommends approval.
Committee Recommendation
Committee Recommendation:
The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of an Ordinance approving Modification No. 4 to the On-Call Agreement for Environmental Professional Engineering Services Yearly Contract (Original RFQ No. 2020-061)(Renewal 2020-061/R3) between the City of Lee's Summit, Missouri, and Stearns, Conrad and Schmidt, Consulting Engineers, Inc. dba SCS Engineers, for an amount not to exceed $153,760.00, for annual tasks associated with the Resource Recovery Park for FY2024, and authorizing the City Manager to execute the same. (PWC 5/8/23)