Title
An Ordinance approving Amendment No. 12 to the Budget for the Fiscal Year ending June 30, 2023, as adopted by Ordinance No. 9441, Ordinance No. 9442, Ordinance No. 9449, Ordinance No. 9450, and Ordinance No. 9451, by amending the authorized expenditures for Fire to projected fiscal year amounts for the City. (F&BC 3/6/23)
Body
Issue/Request:
An Ordinance approving Amendment No. 12 to the Budget for the Fiscal Year ending June 30, 2023, as adopted by Ordinance No. 9441, Ordinance No. 9442, Ordinance No. 9449, Ordinance No. 9450, and Ordinance No. 9451, by amending the authorized expenditures for Fire to projected fiscal year amounts for the City.
Key Issues:
Part of the Budget process is monitoring the current fiscal year budget and adjusting as needed. Once we hit the mid-point of the year we do a review of expenditures to date and identify unexpected expenditures. We then look forward to see based on anticipated expenditures, if each Department has enough spending authority for the remainder of the fiscal year.
This Projections Budget Amendment for Fire includes two types of updates to the current fiscal year budget: i) increasing the spending authority for Fire anticipating a need for a higher amount; and ii) transfers that need to occur to pay a department for services performed another department.
Below is a brief description of the situations that cause the need of additional spending authority.
Proposed City Council Motions:
FIRST MOTION: I move for a second reading of An Ordinance approving Amendment No. 12 to the Budget for the Fiscal Year ending June 30, 2023, as adopted by Ordinance No. 9441, Ordinance No. 9442, Ordinance No. 9449, Ordinance No. 9450, and Ordinance No. 9451, by amending the authorized expenditures for Fire to projected fiscal year amounts for the City.
SECOND MOTION: I move for adoption of An Ordinance approving Amendment No. 12 to the Budget for the Fiscal Year ending June 30, 2023, as adopted by Ordinance No. 9441, Ordinance No. 9442, Ordinance No. 9449, Ordinance No. 9450, and Ordinance No. 9451, by amending the authorized expenditures for Fire to projected fiscal year amounts for the City.
Background:
Fire: Fire experienced several unexpected expenses:
-Staff retirements resulting in significant payouts $98,769
-Fire Truck engine repair $66,156
-Upgrading of the CAD/RMS in the call center $198,645 (originally $175,000 was budgeted out of the PSST, moving expense to the General Fund)
-Radio Encryption cost (MARRS) $86,810 (included in FY22 budget but project did not occur until late fall 2022 in FY23 budget year, process being developed by Budget staff to address this type of situation in the future)
ITS: ITS is receiving the transfer from the General Fund to pay for the balance of the CAD/RMS upgrade to the Fire Communications Call Center
Presenter
Rick Gentry, Budget Manager
Recommendation
Recommendation: Staff recommends approval of the ordinance.
Committee Recommendation
Committee Recommendation: A motion was made by Vice Chair Lopez, seconded by Councilmember Hodges, that TMP-2578 be recommended for approval to the City Council. The motion carried by a unanimous 4-0 vote.