Title
Staff Presentation - Request from City Manager and City Attorney to Adjust City Council Meeting Packet Posting Deadlines
Body
Subject- In November 2020 , the City Council requested staff to modify the posting deadline for City Council meeting packets (both full City Council and Council Committee Meetings) from noon Friday to noon Wednesday. The city staff is asking you to consider moving the posting deadline later in the week. If possible, staff would prefer the deadline to be 5PM on Thursdays.
Background - Some Councilmembers expressed the challenge of finding packet review time during the weekends to prepare for the Tuesday evening City Council meetings. Prior to November 2020 the packet deadline was Friday afternoons. A request was made of staff to push it to an earlier time to allow City Councilmembers the opportunity to review the packet on the Wednesday or Thursday the week prior to a City Council meeting. Due to our review time frames the Wednesday noon deadline has created difficulties in our quality review process. We conduct several layers of peer review on packet materials prior to their publication, below is a review process:
a) Packet form and attachments are prepared by project manager or staff person responsible for the issue.
b) Packet form and attachments are reviewed by the Department Head.
c) Packet form and attachments are reviewed by the City Manager or Assistant City Managers
d) Packet form and attachments are reviewed by the Legal Department
e) Any modifications based upon packet review are requested of the original creator of the packet form and attachments
f) Wednesday morning, Management Team conducts a quick review of pending City Council agendas (usually next three meetings)
g) Thursday afternoon, the City Manager and Mayor review the pending City Council agendas (usually next three meetings)
On occasion, the City Council may request a modification to an Bill during a first reading on a Tuesday evening meeting. That modif...
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