Title
An Ordinance approving the dual award of Bid No. 2022-014 to purchase water meters on an as-needed basis for a one-year term with up to four, one-year renewals to Core & Main, LP and Midwest Meter, Inc. and authorizing the City Manager to execute the same for the City. (F&BC 1/3/22)
Body
Key Issues
The Water Utilities uses water meters throughout the City to measure the amount of water consumption by customers. Water Utilities Operations Division provide meters and supplies for new connections to the City's mains. Inventory levels are adjusted as changes in growth trends occur. The projected budget was based on current anticipated growth projections and specific number of meters will be determined based on new connections and need for replacements.
The Water Utilities Business Services Division uses meters for repairs and replacements. Meters are replaced as part of the meter maintenance program based on recommended replacement schedule established by American Water Works Association (AWWA). Meters slow as they age and consequently have a negative impact on accurate consumption and billing. Residential meters such as a 5/8" x 3/4" meter are recommended to be replaced every 15 years. Other replacements are based on the age and the volume of water that is recorded. Inventory is also necessary for meters that have been damaged or fail to operate correctly.
Background
The Procurement and Contract Services Division issued Bid Number 2022-014. The Bid was posted on the City's website, as well as the City's e-procurement system, Public Purchase, which notified 135 possible vendors and 46 suppliers that accessed the bid. The bid was e-mailed directly to local suppliers. A total of two (2) suppliers submitted bids as of the opening date.
Based upon the evaluation of bid responses, it is recommended to split the award of Bid Number 2022-014 to Core & Main and Midwest Meter. The award of the larger meters 2” and above to Core & Main was based on their bid as the lowest and best bid that met bid specifications for those meter size specifications. The award of the meters 2” and below is recommended to Midwest Meter, who was the only responsive bidder and was consistent for those specifications.
The Utility requested meters that would serve all the needs of the Utility through a single bid.
Proposed City Council Motion:
FIRST MOTION: I move for second reading of an Ordinance approving the dual award of Bid No. 2022-014 to purchase water meters on an as-needed basis for a one-year term with up to four, one-year renewals to Core & Main, LP and Midwest Meter, Inc. and authorizing the City Manager to execute the same for the City.
SECOND MOTION: I move for adoption of an Ordinance approving the dual award of Bid No. 2022-014 to purchase water meters on an as-needed basis for a one-year term with up to four, one-year renewals to Core & Main, LP and Midwest Meter, Inc. and authorizing the City Manager to execute the same for the City.
Presenter
Mark Schaufler, Director of Water Utilities
Recommendation
Staff recommends approval.
Committee Recommendation:
A motion was made by Vice Chair Lopez, seconded by Councilmember Shields, that TMP-2133 An Ordinance approving the dual award of Bid No. 2022-014 to purchase water meters on an as-needed basis for a one-year term with up to four, one-year renewals to Core & Main, LP and Midwest Meter, Inc. and authorizing the City Manager to execute the same for the City be recommended for approval to City Council. The motion carried by a unanimous 4-0 vote.