Title
An Ordinance awarding the bid for Project No. 438-2 for the Water Main Replacement FY21 - Highway 350 Crossing from Pryor Road to Blue Pkwy Project to Wiedenmann, Inc. in the amount of $398,706.00 and authorizing the City Manager to execute an agreement for the same. (PWC 10/11/21)
Body
Issue/Request:
An Ordinance awarding the bid for Project No. 438-2 for the Water Main Replacement FY21 - Highway 350 Crossing from Pryor Road to Blue Pkwy Project to Wiedenmann, Inc. in the amount of $398,706.00 and authorizing the City Manager to execute an agreement for the same.
Key Issues:
• As directed by the FY21 CIP, there are continued efforts to maintain and strengthen the City's water distribution system.
• Approximately 1,500 LF of existing water main will be replaced and increased in size utilizing a combination of trench and trenchless installation methods under Highway 350 Crossing from Pryor Road to Blue Pkwy (hereinafter "Project No. 438-2").
• The total budget for Project No. 438-2 is funded from the Water Construction and Water Taps Funds.
• PWE issued an advertisement for bids for the construction of Project No. 438-2 on September 1, 2021, in accordance with local policies and state statutes.
• Wiedenmann, Inc. (hereinafter "Contractor") was determined to be the lowest and best bidder by City staff.
• The City desires to enter into an agreement with the Contractor to construct Project No. 438-2.
Proposed Committee Motion:
I move to recommend to City Council approval of an Ordinance awarding the bid for Project No. 438-2 for the Water Main Replacement FY21 - Highway 350 Crossing from Pryor Road to Blue Pkwy Project to Wiedenmann, Inc. in the amount of $398,706.00 and authorizing the City Manager to execute an agreement for the same.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance awarding the bid for Project No. 438-2 for the Water Main Replacement FY21 - Highway 350 Crossing from Pryor Road to Blue Pkwy Project to Wiedenmann, Inc. in the amount of $398,706.00 and authorizing the City Manager to execute an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance awarding the bid for Project No. 438-2 for the Water Main Replacement FY21 - Highway 350 Crossing from Pryor Road to Blue Pkwy Project to Wiedenmann, Inc. in the amount of $398,706.00 and authorizing the City Manager to execute an agreement for the same.
Background:
This water main project entails replacing an existing 6-inch water main crossing under 350 Highway from NW Pryor Road to NW Blue Pkwy with a new 12-inch main. The project was originally included in the Water Main Replacement FY21 project (Project No. 438-1) but was bid separately to allow additional time for survey and design. After bidding Project No. 438-1 the remaining project budget is $994,463.00. Based on review by City staff, it is our recommendation to award the construction contract for Water Main Replacement FY21 - Highway 350 Crossing from Pryor Road to Blue Pkwy Project to Wiedenmann, Inc.
Impact/Analysis:
Public Works Engineering advertised for bids for Project No. 438-2 on September 1, 2021. Potential bidders were notified through QuestCDN and on the City website. Four (4) responsive bids were received by the September 28, 2021, bid opening date. Public Works Engineering and Water Utilities staff reviewed the bids and Wiedenmann, Inc. was determined to be the lowest and most responsive bidder.
Timeline:
Estimated construction start date: December 1, 2021 with 90 calendar days to substantial completion (120 calendar days for final completion)
Presenter
Mark Schaufler, Director of Water Utilities
Recommendation
Recommendation: Staff recommends approval of an Ordinance awarding the bid for Project No. 438-2 for the Water Main Replacement FY21 - Highway 350 Crossing from Pryor Road to Blue Pkwy Project to Wiedenmann, Inc. in the amount of $398,706.00 and authorizing the City Manager to execute an agreement for the same.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 4-0 to recommend to City Council approval an Ordinance awarding the bid for Project No. 438-2 for the Water Main Replacement FY21 - Highway 350 Crossing from Pryor Road to Blue Pkwy Project to Wiedenmann, Inc. in the amount of $398,706.00 and authorizing the City Manager to execute an agreement for the same.