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File #: BILL NO. 21-157    Name:
Type: Ordinance Status: Agenda Ready
File created: 7/22/2021 In control: City Council - Regular Session
On agenda: 8/3/2021 Final action: 8/3/2021
Title: An Ordinance approving the software support agreement for the Lawson Enterprise Resource Planning System between the City of Lee’s Summit and Infor (US), LLC in the amount of $575,106.35 and authorizing the City Manager to execute the same by and on behalf of the City.
Attachments: 1. Ordinance, 2. Exhibit A, 3. Original Contract, 4. 2012 Order Form, 5. 2018 Addendum to Order Form
Title
An Ordinance approving the software support agreement for the Lawson Enterprise Resource Planning System between the City of Lee’s Summit and Infor (US), LLC in the amount of $575,106.35 and authorizing the City Manager to execute the same by and on behalf of the City.

Body
Issue/Request:
Staff is seeking approval of a new agreement with Infor to software maintenance up to date. The City’s current agreement ends in July. Any gaps in maintenance may require back payment of unpaid maintenance.

Key Issues:
The City currently utilizes the Lawson Enterprise Resource Planning system for Finance, Procurement, Human Resources, Payroll, and Budgeting services. This software system was installed in 2011-2012 with associated software maintenance. The vendor, Infor, continues to upgrade the system to provide additional features, improvement, and product fixes.

Pursuant to the proposed agreement, City staff negotiated a reduction in the annual escalation percentage with Infor. In year one of the agreement, there is no increase over current costs, and in years two and three, the annual increase is capped at 2%. The contract terms also includes a stipulation that the agreement is subject to an annual appropriation by the City Council.
The multi-year contract will save the City approximately $10,000 over the rates in the previous agreement.

The total will be paid over three years, with annual payments as outlined below:
2021: $187,918.69
2022: $191,677.06
2023: $195,510.60

Proposed Committee Motion:
I move to recommend to City Council for approval an Ordinance approving the software support agreement for the Lawson Enterprise Resource Planning System between the City of Lee’s Summit and Infor (US), LLC in the amount of $575,106.35 and authorizing the City Manager to execute the same by and on behalf of the City.

Background:
The City currently utilizes the Lawson Enterprise Resource Planning system for Finance, Procurement, Human Resources, Payroll, and Budg...

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