Title
An Ordinance approving an Intergovernmental Agreement Regarding Cost Sharing for Road Maintenance and Overlay and Regarding Capital Improvement Project paid for by the City of Lee’s Summit and Jackson County to Mill & Overlay Ranson Road (MoDOT to Hook Lane). (PWC 5/3/21)
Body
Issue/Request:
An Ordinance approving an Intergovernmental Agreement Regarding Cost Sharing for Road Maintenance and Overlay and Regarding Capital Improvement Project paid for by the City of Lee’s Summit and Jackson County to Mill & Overlay Ranson Road (MoDOT to Hook Lane).
Key Issues:
• In certain portions of Ranson Road, the west half lies within the City of Lee's Summit, Missouri, (hereinafter "City") while the east half is within unincorporated Jackson County, Missouri.
• The City has agreed to improve Ranson Road, including the County's jurisdiction from MoDOT ROW to Hook Lane, as part of the Mill & Overlay 21/22 Program, if Jackson County shares the cost for the jointly-owned road sections (hereinafter "Improvements").
• The City and Jackson County desire to enter into an Intergovernmental Agreement to set forth the obligations regarding cost, construction and maintenance sharing of the Improvements (hereinafter "Intergovernmental Agreement").
Proposed Committee Motion:
I move to recommend to City Council approval of an Ordinance approving an Intergovernmental Agreement Regarding Cost Sharing for Road Maintenance and Overlay and Regarding Capital Improvement Project paid for by the City of Lee’s Summit and Jackson County to Mill & Overlay Ranson Road (MoDOT to Hook Lane).
Proposed City Council Motion:
FIRST MOTION: I move for second reading of an Ordinance approving an Intergovernmental Agreement Regarding Cost Sharing for Road Maintenance and Overlay and Regarding Capital Improvement Project paid for by the City of Lee’s Summit and Jackson County to Mill & Overlay Ranson Road (MoDOT to Hook Lane).
SECOND MOTION: I move for adoption of an Ordinance approving an Intergovernmental Agreement Regarding Cost Sharing for Road Maintenance and Overlay and Regarding Capital Improvement Project paid for by the City of Lee’s Summit and Jackson County to Mill & Overlay Ranson Road (MoDOT to Hook Lane).
Background:
Ranson Road is shared by three jurisdictions between Hook Lane and U.S. 50 Highway. The northern segment is maintained by MoDOT generally from the entrance to the James A. Reed Conservation Area and north to 50 Highway. The area south of the James A. Reed entrance to Hook Lane is split along the centerline between the City of Lee’s Summit and Jackson County. Hook Lane is the city limits for Greenwood, so the road south for Hook Lane is maintained entirely by the City of Greenwood.
This section of road split between Lee’s Summit and Jackson County is approximately 1 mile in length. In accordance with the Cooperative Agreement for Road Maintenance and Snow Removal, dated June 25, 2008, general maintenance, which includes crack sealing, pothole repair, full depth patching, and snow removal, is the responsibility of Jackson County. The agreement states that capital improvements, such as mill an overlay or bridge replacements, is the responsibility of the entity with jurisdiction. That would mean Lee’s Summit is responsible to mill and overlay the west half the road (the southbound lane) and Jackson County would mill and overlay the other half.
It is has been common practice for the local agencies to collaborate on many capital projects to make improvements to the entire roadway instead of segmenting the work individually. Sharing of resources usually reduces the overall cost and administrative cost of construction work. With both the County and the City sharing jurisdiction, Jackson County has agreed the split the cost of the mill & overlay utilizing the City's Mill & Overlay 21/22 contract. This agreement authorized the City to receive payment from Jackson County, and then complete the work in accordance with the agreement.
County Legislature of Jackson County, Missouri, Adopted the agreement on April 19, 2021 through Resolution No. 20647. Approval by the County Legislature authorized the County to pay the City.
Impact/Analysis:
If the City does not concurrently approve this agreement, the work along Ranson Road will be removed from the current contract.
Timeline:
Start: June 2021
Finish: September 2021
Presenter
Mike Anderson, Interim Director of Public Works
Recommendation
Recommendation: Staff recommends approval.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 3-0 (Councilmember Carlyle "Absent"), to recommend approval of an Ordinance approving an Intergovernmental Agreement Regarding Cost Sharing for Road Maintenance and Overlay and Regarding Capital Improvement Project paid for by the City of Lee’s Summit and Jackson County to Mill & Overlay Ranson Road (MoDOT to Hook Lane).