Title
An Ordinance approving Modification No. 1 to an Agreement dated April 28, 2020, (RFQ No. 2020-046) for Professional Engineering Services for the Pryor Road Improvements from Longview Road to Hook Road project with TranSystems Corporation, for an increase of $64,714 with an amended not to exceed amount of $1,179,312, and authorizing the City Manager to execute an agreement for the same. (PWC 4/12/21)
Body
Issue/Request:
An Ordinance approving Modification No. 1 to an Agreement dated April 28, 2020, (RFQ No. 2020-046) for Professional Engineering Services for the Pryor Road Improvements from Longview Road to Hook Road project with TranSystems Corporation, for an increase of $64,714 with an amended not to exceed amount of $1,179,312, and authorizing the City Manager to execute an agreement for the same.
Key Issues:
• Pursuant to Ordinance No. 8865, the City and TranSystems Corporation entered into an Agreement dated April 28, 2020 (RFQ No. 2020-046) for Professional Engineering Services for the Pryor Road Improvements from Longview Road to Hook Road project (hereinafter "Base Agreement")
• City staff has determined the necessity of adding a water main along the west side of Pryor Road to facilitate future development
• TranSystems Corporation (hereinafter “Engineer”) has submitted a proposal for the design of the additional water line with estimated costs
• The City desires to modify the Base Agreement with Engineer to provide for this additional scope of engineering services during design (hereinafter “Modification No. 1”)
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance approving Modification No. 1 to an Agreement dated April 28, 2020, (RFQ No. 2020-046) for Professional Engineering Services for the Pryor Road Improvements from Longview Road to Hook Road project with TranSystems Corporation, for an increase of $64,714 with an amended not to exceed amount of $1,179,312, and authorizing the City Manager to execute an agreement for the same
SECOND MOTION: I move for adoption of an Ordinance approving Modification No. 1 to an Agreement dated April 28, 2020, (RFQ No. 2020-046) for Professional Engineering Services for the Pryor Road Improvements from Longview Road to Hook Road project with TranSystems Corporation, for an increase of $64,714 with an amended not to exceed amount of $1,179,312, and authorizing the City Manager to execute an agreement for the same
Background:
The City and TranSystems Corporation entered into an Agreement dated April 28, 2020, (RFQ No. 2020-046) for Professional Engineering Services for the Pryor Road Improvements from Longview Road to Hook Road project.
The Water Services Department has recently determined that it is necessary to add a water main to facilitate future development to the west side of Pryor Road between Longview Road and Scherer Road, and cost effective to construct the new water main with the roadway improvements.
TranSystem Corporation staff is also experienced in water main design, can perform this work, and the work is adjacent to the roadway project. It was determined that the most cost efficient way to complete the design would be to include the additional water main engineering work into the City's contract with TranSystem Corporation. This additional water main design work is $64,714.
Impact/Analysis:
The modification to the agreement will allow the City to include necessary water main infrastructure to planned roadway improvements within a portion of the same project limits for the City’s Pryor Road Improvements from Longview Road to Hook Road project.
Timeline:
Construction start date late summer of 2023
Presenters
Mike Anderson, Interim Director of Public Works/Construction Manager
Recommendation
Staff recommends approval of an Ordinance approving Modification No. 1 to an Agreement dated April 28, 2020, (RFQ No. 2020-046) for Professional Engineering Services for the Pryor Road Improvements from Longview Road to Hook Road project with TranSystems Corporation, for an increase of $64,714 with an amended not to exceed amount of $1,179,312, and authorizing the City Manager to execute an agreement for the same.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 3-0 (Councilmember Shields "Absent"), to recommend City Council approval of an Ordinance approving Modification No. 1 to an Agreement dated April 28, 2020, (RFQ No. 2020-046) for Professional Engineering Services for the Pryor Road Improvements from Longview Road to Hook Road project with TranSystems Corporation, for an increase of $64,714 with an amended not to exceed amount of $1,179,312, and authorizing the City Manager to execute an agreement for the same.