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File #: BILL NO. 20-193    Name:
Type: Ordinance Status: Agenda Ready
File created: 8/31/2020 In control: City Council - Regular Session
On agenda: 10/20/2020 Final action: 10/13/2020
Title: An Ordinance authorizing the City to spend additional funds to purchase additional software licenses and services pursuant to the Master Services agreement between the City of Lee’s Summit and OPG-3 Inc. and authorizing the City Manager to execute all documents necessary to effectuate the same on behalf of the City.
Attachments: 1. Ordinance, 2. Master Services Agreement.pdf, 3. Laserfiche End User License Agreement.pdf, 4. Software and Support Costs.pdf
Title
An Ordinance authorizing the City to spend additional funds to purchase additional software licenses and services pursuant to the Master Services agreement between the City of Lee’s Summit and OPG-3 Inc. and authorizing the City Manager to execute all documents necessary to effectuate the same on behalf of the City.


Body
Key Issues:
The contract with OPG-3 Project was originally passed by City Council on November 19, 2019 and their selection was based on RFP No. 2019-029 with a not to exceed amount of $242,000.
Pandemic response is driving changes in service delivery and adding additional licensing will allow the city to provide more services online, and allow for contactless interactions for city staff to complete their jobs.

Adding a Public Portal and Forms Portal licensing will allow documents to be provided to the public in a searchable document portal, and allow the public to submit routable forms online.

Adding additional user licenses will allow more staff to participate in the system, thus reducing contacts with other staff for workflow and document management.

An expanded not to exceed amount of $125,000 is necessary to accommodate the purchases.

The CARES Act Funding is covering $94,500 of the requested increase.

Proposed Committee Motion: I move to recommend to the City Council for approval of an Ordinance authorizing the City to spend additional funds to purchase additional software licenses and services pursuant to the Master Services agreement between the City of Lee’s Summit and OPG-3 Inc. and authorizing the City Manager to execute all documents necessary to effectuate the same on behalf of the City.

Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance authorizing the City to spend additional funds to purchase additional software licenses and services pursuant to the Master Services agreement between the City of Lee’s Summit and OPG-3 Inc. and authorizing the City Manager to execute all documen...

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