Title
CARES Act Funding Approval Process
Body
Issue/Request:
CARES Act Funding Approval Process
Key Issues:
The purpose of the presentation is to give a status report on CARES Act funding disbursement activities, review the disbursement process, and seek input and approval.
Of the $5.9 million CARES Act funds provided to the City of Lee’s Summit, approximately $5.34 million will be distributed to City operational costs for COVID mitigation and response.
-$4.34 million is subject to the Procurement Policy.
a. Competitive bid process.
b. Cooperative purchasing contracts.
c. On-call contracts previously approved by City Council.
d. Sole Source when necessary.
e. City Manager approval up to $50,000.
f. City Council action exceeding $50,000.
-$650,000 is assigned to reimbursement for payroll expenditures.
-$350,000 is for EPSLA and emergency FMLA payment and quarantine of 1st Responders.
$560,000 will distributed to Community-based organizations.
-Established application / review based on CDBG process.
-Solicited community responses.
-Review of responses and summarized staff recommendation.
-Presentation to City Council for consideration.
-Created approval process for disbursement.
Proposed City Council Motion:
A City Council motion is not needed. This item is for presentation and discussion purposes. There will be ordinances following this item that will require City Council action.
Background:
-On March 27, 2020, the United States enacted the Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”) which established the Coronavirus Relief Fund and appropriated $150 billion to the Fund.
-Jackson County, Missouri received $122.7 million from the Fund, and the County, through Ordinance 5372, has appropriated approximately $36.9 million of its CARES Act funding to the cities within its borders.
-Jackson County appropriated $5,921,527 to the City of Lee’s Summit.
Impact/Analysis:
[Enter text here]
Timeline:
-June 22: Jackson County approves assignment of $5,921,527 to LSMO
-June 22: Staff continues research on Federal restrictions / guidelines relating to CARES Funds and JACO assignment of funds
-June 29 - present: Staff conducts search for qualified vendors and firms to fulfill COVID 19 operational needs
-August 18: Presentation to City Council regarding potential disbursement plan and draft intergovernmental agreement between LSMO and JACO
-August 19 - August 26: Legal review of intergovernmental agreement between LSMO and JACO
-August 27 - September 8: Solicitation of applications from local non-profits for relief funding
-September 1: Approval of intergovernmental agreement by City Council
-September 14: Presentation of disbursement plan including community-based awards
Other Information/Unique Characteristics:
-Bill No. 20-158 (An Ordinance Approving the CARES Act Budget for the City of Lee's Summit and Approving and Authorizing the Mayor to Execute an Intergovernmental Agreement with Jackson County, Missouri to Accept CARES Act Funds) was passed by unanimous vote on September 1, 2020.
-Bill No. 20-159 (An Ordinance approving Amendment No. 2 to the Budget for fiscal year ending June 30, 2021, as adopted by Ordinance No. 8905 and Ordinance No. 8906, by amending the authorized expenditures in various categories to provide for the spending of CARES Act funds allocated to the City) was passed by unanimous vote on September 1, 2020.
Presenter
Stephen Arbo, City Manager
Ryan Elam, Director of Development Services
Recommendation
Recommendation: [Enter Recommendation Here]
Committee Recommendation
Committee Recommendation: [Enter Committee Recommendation text Here]