The City of Lee's Summit - File #: SUBSTITUTE BILL NO. 20-18

• File #: SUBSTITUTE BILL NO. 20-18
• Type: Ordinance
• Status: Passed
• File created: 11/26/2019
• In control: City Council - Regular Session
• On agenda: 3/17/2020
• Final action: 3/17/2020
• Title: An Ordinance approving the award of Bid No. 2020-010, for the processing and mailing of utility bills and notices, to KC Presort, LLC, for an initial term of one-year, with up to four, one-year renewals, and authorizing the City Manager to execute an agreement for the same by and on behalf of the City of Lee’s Summit, Missouri.
• Sponsors: Water Utilities

Date	Action By	Action	Result
3/17/2020	City Council - Regular Session	for second reading	Pass
3/17/2020	City Council - Regular Session	adopted and numbered	Pass
3/9/2020	Finance and Budget Committee	recommended for approval as amended	Pass
2/18/2020	City Council - Regular Session	remanded	Pass
2/10/2020	Finance and Budget Committee	recommended for approval
1/14/2020	City Council - Regular Session	tabled
1/13/2020	Finance and Budget Committee	tabled	Pass

Title
An Ordinance approving the award of Bid No. 2020-010, for the processing and mailing of utility bills and notices, to KC Presort, LLC, for an initial term of one-year, with up to four, one-year renewals, and authorizing the City Manager to execute an agreement for the same by and on behalf of the City of Lee’s Summit, Missouri.

Body
Issue/Request:
An Ordinance approving the award of Bid No. 2020-010, for the processing and mailing of utility bills and notices, to KC Presort, LLC, for an initial term of one-year, with up to four, one-year renewals, and authorizing the City Manager to execute an agreement for the same by and on behalf of the City of Lee’s Summit, Missouri.

Proposed City Council Motion:
FIRST MOTION: I move for second reading of an Ordinance approving the award of Bid No. 2020-010, for the processing and mailing of utility bills and notices, to KC Presort, LLC, for an initial term of one-year, with up to four, one-year renewals, and authorizing the City Manager to execute an agreement for the same by and on behalf of the City of Lee’s Summit, Missouri.
SECOND MOTION: I move for adoption of an Ordinance approving the award of Bid No. 2020-010, for the processing and mailing of utility bills and notices, to KC Presort, LLC, for an initial term of one-year, with up to four, one-year renewals, and authorizing the City Manager to execute an agreement for the same by and on behalf of the City of Lee’s Summit, Missouri.

Background:
The Water Utilities Department anticipates processing approximately 375,000 utility statements each year and, as the City continues to grow, that volume will increase. Billing statements are generated in 4 cycles and mailed on the 7th, 14th, 21st and the second to the last day of the month in order to maintain consistent due dates that meet the 21 day payment cycle prescribed by Ordinance 32-71. Additionally, Water Utilities anticipates processing over 2,800 notices each month to delinquent accounts. Water Utilities h...