Title
An Ordinance approving the extension of Contract No. 2014-103/4R with Talco Direct, Inc., for Processing and Mailing of Water Utility Bills and authorizing the City Manager to execute the same by and on behalf of the City of Lee's Summit, Missouri. (F&BC)
Body
Issue/Request:
An Ordinance approving the extension of Contract No. 2014-103/4R with Talco Direct, Inc., for Processing and Mailing of Water Utility Bills and authorizing the City Manager to execute the same by and on behalf of the City of Lee's Summit, Missouri.
Key Issues:
-Per Section 8.1.3 “Extension” of the City’s Procurement Policy, an extension to a contract term that will cause the City to spend $50,000 or more annually must be approved by the City Council
-The term of Contract No. 2014-103/4R was extended to March 30, 2020 by contract Modification No. 2 for an approximate value of $45,000.00 for the annual term.
-Modification No. 3, proposed to extend the contract term for an additional 90 days (until June 30, 2020) as the City moves through the approval process for Contract No. 2020-010 for Processing and Mailing of Water Utility Bills. The new modification puts the total extension value of the contract over $50,000.00 thus requiring City Council approval of the extension.
-Talco Direct, Inc., has agreed to the extension at the current contract price.
Proposed City Council Motion:
FIRST MOTION: I move for second reading of an Ordinance approving the extension of Contract No. 2014-103/4R with Talco Direct, Inc., for Processing and Mailing of Water Utility Bills and authorizing the City Manager to execute the same by and on behalf of the City of Lee's Summit, Missouri.
SECOND MOTION: I move for adoption of an Ordinance approving the extension of Contract No. 2014-103/4R with Talco Direct, Inc., for Processing and Mailing of Water Utility Bills and authorizing the City Manager to execute the same by and on behalf of the City of Lee's Summit, Missouri.
Background:
Contract No. 2014-103 ...
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