File #: BILL NO. 20-49    Name:
Type: Ordinance Status: Passed
File created: 2/18/2020 In control: City Council - Regular Session
On agenda: 3/17/2020 Final action: 3/17/2020
Title: An Ordinance awarding Bid No. 34331683-C, for the Water Main Replacement - FY20 to Wiedenmann, Inc., in the amount of $2,396,331.00 and authorizing the City Manager to execute an agreement of the same. (PWC 3/2/20)
Attachments: 1. Ordinance, 2. Bid Tab, 3. Agreement, 4. Project Location
Related files: BILL NO. 20-245, BILL NO. 21-78

Title

An Ordinance awarding Bid No. 34331683-C, for the Water Main Replacement - FY20 to Wiedenmann, Inc., in the amount of $2,396,331.00 and authorizing the City Manager to execute an agreement of the same. (PWC 3/2/20)

 

Body

 

Key Issues:

The water mains included in this project have exhibited increased break rates in recent years and are now due for replacement.

In total, there are approximately 15,000 feet of existing water mains that will be replaced utilizing a combination of trench and trenchless installation methods.  The majority of the water mains will be installed by pipe bursting.

 

Proposed City Council Motion:

FIRST MOTION: I move for a second reading of an Ordinance awarding Bid No. 34331683-C, for the Water Main Replacement - FY20 to Weidenmann, Inc., in the amount of $2,396,331.00 and authorizing the City Manager to execute an agreement for the same.

 

SECOND MOTION:  I move for adoption of an Ordinance awarding Bid No. 34331683-C, for the Water Main Replacement - FY20 to Weidenmann, Inc., in the amount of $2,396,331.00 and authorizing the City Manager to execute an agreement for the same.

 

 

Background:

This water main replacement entails performing work in the following areas: Summit Point Condos on NE Chipman Road, NE Westwind Lane, SW Blue Parkway, SE Melody Lane, SE 5th Terrace, SE Bayberry Lane, SE Hampton Street, SE Westwind Drive, SE 7th Terrace, SE 7th Place, SE Brentwood Drive, SE 3rd Terrace, SE Circleview Drive, SE Colony Drive, SE Wingate Street, SE 4th Street, SE 4th Terrace, SE 5th Street, and SE Claremont Street.

 

The total project budget is $3,386,000 funded from the Water Construction Fund.  Wiedenmann, Inc.’s bid is less than the engineer’s estimate of $3,296,495.00.  Based on review by City staff, it is our recommendation to award the construction contract for the Water Main Replacement - FY20 project to Wiedenmann, Inc.

 

Timeline:

Estimated construction state date: April 6th, 2020 with 240 calendar days to substantial completion (270 calendar days for final completion)

 

Other Information/Unique Characteristics:

Public Works Engineering issued Bid No. 34331683-C on January 21, 2020.  The bid was advertised and potential bidders were notified through QuestCDN, on the City website, and in a broadcast e-mail to known contractors.  A pre-bid conference was held on January 30, 2020.  Four (4) responsive bids were received by the February 11, 2020 bid opening date.  Wiedenmann, Inc., was determined to be the lowest and most responsive bidder by City Staff.  Public Works Engineering and Water Utilities staff have reviewed the bids and recommend awarding the contract to Wiedenmann, Inc., in the amount of $2,396,331.00.

 

Presenter

Mark Schaufler, Director of Water Utilities

 

Recommendation

 

Staff recommends approval of an Ordinance awarding Bid No. 34331683-C, for the Water Main Replacement - FY20 to Wiedenmann, Inc., in the amount of $2,396,331.00 and authorizing the City Manager to execute an agreement for the same.

 

Committee Recommendation

 The Public Works Committee voted unanimously 3-0 (Councilmember Edson "Absent"), to recommend to City Council approval of an Ordinance awarding Bid No. 34331683-C, for the Water Main Replacement - FY20 to Weidenmann, Inc., in the amount of $2,396,331.00 and authorizing the City Manager to execute an agreement for the same.