Title
An Ordinance approving award of RFQ No. 2019-72 to B & A, Inc., d/b/a Bibb Engineers Architects & Constructors, for on-call yearly professional engineering and architectural services for a one-year contract with two possible one-year renewal options, and authorizing the City Manager to enter into an agreement for the same. (F&BC 10/14/19)
Body
Issue/Request:
An Ordinance approving award of RFQ No. 2019-72 to B & A, Inc., d/b/a Bibb Engineers Architects & Constructors, for on-call yearly professional engineering and architectural services for a one-year contract with two possible one-year renewal options, and authorizing the City Manager to enter into an agreement for the same.
Proposed Committee Motion:
I move to recommend to City Council for approval an Ordinance approving award of RFQ No. 2019-72 to B & A, Inc., d/b/a Bibb Engineers Architects & Constructors, for on-call yearly professional engineering and architectural services for a one-year contract with two possible one-year renewal options, and authorizing the City Manager to enter into an agreement for the same.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of An Ordinance approving award of RFQ No. 2019-72 to B & A, Inc., d/b/a Bibb Engineers Architects & Constructors, for on-call yearly professional engineering and architectural services for a one-year contract with two possible one-year renewal options, and authorizing the City Manager to enter into an agreement for the same.
SECOND MOTION: I move for adoption of An Ordinance approving award of RFQ No. 2019-72 to B & A, Inc., d/b/a Bibb Engineers Architects & Constructors, for on-call yearly professional engineering and architectural services for a one-year contract with two possible one-year renewal options, and authorizing the City Manager to enter into an agreement for the same.
Background:
Several projects related to City Facilities require specialized professional services including structural analysis, electrical engineering, mechanical engineering, and architectural services. The size of the projects vary and can require specialized expertise to identify the proper scope for repairs or upgrades. The selected firm has expertise and resources available to provide support for facilities projects as they come up including roof assessment, equipment sizing, and construction estimation. Specific funding for each project is not allocated in an on-call account. The funding is sourced from specific projects or programs on an as-needed basis. The budgets for each program or project will be allocated through the annual budget process.
RFQ 2019-072 was advertised on the City Website and www.publicpurchase.com. 22 firms provided responsive submittals by the closing date of June 24, 2019. All submittals were evaluated by a five person evaluation team. The evaluation team selected the top qualified firm to begin contract negotiations.
Impact/Analysis:
If not approved, Staff will be unable to perform activities that require specialized expertise in a timely manner.
There is no additional fiscal impact; funding will be provided by specific projects or programs authorized by the annually approved City Budget
Timeline:
Start: November 2019
Finish: 1 to 3 years, depending on performance and renewal options
Presenter
Ryan A. Elam, Director of Development Services
Recommendation
Recommendation: Staff recommends approval of an Ordinance approving award of RFQ No. 2019-72 to B & A, Inc., d/b/a Bibb Engineers Architects & Constructors, for on-call yearly professional engineering and architectural services for a one-year contract with two possible one-year renewal options, and authorizing the City Manager to enter into an agreement for the same.
Committee Recommendation