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File #: BILL NO. 19-246    Name:
Type: Ordinance - Committee Status: Passed
File created: 9/30/2019 In control: City Council - Regular Session
On agenda: 11/5/2019 Final action: 11/5/2019
Title: An Ordinance repealing the current City of Lee’ Summit Procurement Policy, as adopted by Ordinance No. 8253, and adopting in lieu thereof a new policy entitled Procurement Policy for the City of Lee’s Summit, Missouri. (F&BC 10-14-19)
Attachments: 1. Ordinance, 2. Exhibit A, 3. Update Index, 4. Current Policy, 5. Presentation
Title
An Ordinance repealing the current City of Lee’ Summit Procurement Policy, as adopted by Ordinance No. 8253, and adopting in lieu thereof a new policy entitled Procurement Policy for the City of Lee’s Summit, Missouri. (F&BC 10-14-19)

Body
Issue/Request:
An Ordinance repealing the current City of Lee’ Summit Procurement Policy, as adopted by Ordinance No. 8253, and adopting in lieu thereof a new policy entitled Procurement Policy for the City of Lee’s Summit, Missouri.
Background:
The City's current procurment policy was adopted in October 2017 pursuant to Ordinance No. 8523. Section 15 of the policy requires staff to review the policy at least every two years for necessary updates and present such change to the City Council for approval.

Feedback and input for the revised policy was gathered from many users. The internal procurement staff had an opportunity to modify and improve the policy; a committee made up of representatives from the Law, Parks and Recreation, and Finance then reviewed it. Once drafted the updated policy was reviewed by the City Manager, City Supervisors, and the Management Team. During each review level, valuable feedback was received and used to refine and improve the policy.

Significant updates to the policy include:
· Restructuring of the sections in the policy by separating processes from approval levels, and creating sections for unique items
· Updated law references and phrasing to make expectations clearer
· Updated processes to promote innovative processes in procuring goods and services
· Cleaned up definitions by editing moving into the appropriate section of the policy
· Provide transparency of processes and approval levels

Key Issues:
The proposed policy is to provide improved communication of processes, approval levels, and expectations to improve efficiencies of operations for the City. This is done by restructuring the organization of the Policy, providing clear communication, updating terminology to all...

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