Title
An Ordinance approving a Sole Source Agreement in form of a Purchase Order between the City of Lee's Summit and 1st Due Emergency Response Solutions, LLC., for the purchase of Fire-Dex structural firefighting gear and related equipment in an amount not to exceed $100,100.00, and authorizing the City Manager to execute the same by and on behalf of the City. (F&BC 10/14/19)
Body
Issue/Request:
An Ordinance approving a Sole Source Agreement in form of a Purchase Order between the City of Lee's Summit and 1st Due Emergency Response Solutions, LLC., for the purchase of Fire-Dex structural firefighting gear and related equipment in an amount not to exceed $100,100.00, and authorizing the City Manager to execute the same by and on behalf of the City.
Background:
The City of Lee's Summit Fire Department ("Fire Department") currently uses firefighting protective gear, including structural, wildland, and extrication gear, which is manufactured by Fire-Dex, LLC. The Fire Department evaluated several products, and Fire-Dex scored the highest overall in the evaluation. 1st Due Emergency Response Solutions, LLC, is the premier dealer of the Fire-Dex brand of products in the Kansas and Missouri regions. A premier dealer can discount items 10% less than regular dealers for Fire-Dex. The Fire Department purchased Fire-Dex gear from 1st Due Emergency Response Solutions in 2018 using the HGAC Cooperative contract, by buying directly from the dealer this year the City is saving about $8,000.00 in processing fees that would be charged by HGAC for the purchase. As a part of making sure the gear in use is the most current available, the Department will issue a solicitation to check the market and make their selection for their purchase in the 2021 fiscal year.
During the time of the evaluations, the Fire Department also began implementation of health and wellness initiatives related to cancer reduction for our employees. These initiatives include coming into full compliance with replacement schedules of firefighting gear, and the purchase and use of wildland/extrication gear for a utilitarian use, limiting the exposure of time spent in firefighting gear and thereby reducing the exposure to cancer causing contaminants inherent to that gear.
The Fire Department is requesting permission to enter into this agreement which will allow for the timely purchase and acquisition of this vitally important protective gear.
Key Issues:
-The Fire department currently utilized Fire-Dex structural firefighting gear.
-Firefighting gear is specialized protective equipment that must be maintained and replaced according to required standards.
-1st Due Emergency Response is the premier dealer identified by the manufacturer for sales and service of the product.
Proposed Committee Motion:
I move to recommend to City Council for approval an Ordinance approving a Sole Source Agreement in form of a Purchase Order between the City of Lee's Summit and 1st Due Emergency Response Solutions, LLC., for the purchase of Fire-Dex structural firefighting gear and related equipment in an amount not to exceed $100,100.00, and authorizing the City Manager to execute the same by and on behalf of the City.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of An Ordinance approving a Sole Source Agreement in form of a Purchase Order between the City of Lee's Summit and 1st Due Emergency Response Solutions, LLC., for the purchase of Fire-Dex structural firefighting gear and related equipment in an amount not to exceed $100,100.00, and authorizing the City Manager to execute the same by and on behalf of the City.
SECOND MOTION: I move for adoption of An Ordinance approving a Sole Source Agreement in form of a Purchase Order between the City of Lee's Summit and 1st Due Emergency Response Solutions, LLC., for the purchase of Fire-Dex structural firefighting gear and related equipment in an amount not to exceed $100,100.00, and authorizing the City Manager to execute the same by and on behalf of the City.
Presenter
Brian Austerman, Assistant Fire Chief
Recommendation
Staff recommends approval of an Ordinance an Ordinance approving a Sole Source Agreement in form of a Purchase Order between the City of Lee's Summit and 1st Due Emergency Response Solutions, LLC., for the purchase of Fire-Dex structural firefighting gear and related equipment in an amount not to exceed $100,100.00, and authorizing the City Manager to execute the same by and on behalf of the City.
Committee Recommendation