Title
An Ordinance approving the award of bid no. 70234572-C for the Ralph Powell Streetlight Improvements to Capital Electric Line Builders Inc. in the amount of $462,419.58, and authorizing the City manager to enter into an agreement for the same. (PWC 7/30/19)
Body
Issue/Request:
An Ordinance approving the award of bid no. 70234572-C for the Ralph Powell Streetlight Improvements to Capital Electric Line Builders Inc. in the amount of $462,419.58, and authorizing the City manager to enter into an agreement for the same.
Key Issues:
• RPWC Holdings LLC contacted the City with interests in dissolving the Strother Interchange Transportation Development District (TDD). The TDD is currently responsible for ownership and maintenance of street lighting along Ralph Powell Road.
• The existing street lighting poles, fixtures, and illuminance do not meet City Design Standards and Specifications for Commercial/Industrial Collector Streets.
• The work will be completed within existing Right-of-Way, and installation of street lights and power supply shall be installed within existing features of the roadway.
• The TDD will pay for the replacement of existing lighting to meet City Standards and Specifications and then have no remaining obligations and proceed with dissolution.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance approving the award of bid no. 70234572-C for the Ralph Powell Streetlight Improvements to Capital Electric Line Builders Inc. in the amount of $462,419.58, and authorizing the City manager to enter into an agreement for the same.
SECOND MOTION: I move for adoption of of an Ordinance approving the award of bid no. 70234572-C for the Ralph Powell Streetlight Improvements to Capital Electric Line Builders Inc. in the amount of $462,419.58, and authorizing the City manager to enter into an agreement for the same.
Background:
On December 7, 2000, the City Council adopted Ordinance No. 5070, which approved the creation of the Chapel Ridge Tax Incremental Financing Plan. In March 8, 2007 the Strother Road Interchange Transportation Development District (TDD) was established that authorized the use of TIF funds with the purpose of undertaking the design and construction of the public road improvements near the new interchange. Part of these improvements included the installation and maintenance of the streetlights along NE Ralph Powell Road.
Members of the TDD contacted the City and expressed an interest in dissolving the TDD. On March 7, 2018, a cooperative agreement was entered into (Ordinance No. 8329) to provide for the expenditure of TDD Sales Tax Revenue to fund a streetlight replacement project to be implemented by the City, and the transfer of ownership and maintenance responsibilities for the streetlights and related improvements to be installed in connection with the streetlight replacement project.
Capital Electric Line Builders Inc. was determined to be the lowest and best responsive and responsible bidder. Public Works Engineering Staff reviewed the bid and recommend awarding the contract to Capital Electric Line Builders Inc. in the amount of $462,419.58.
The bid was submitted to the TDD for review. The TDD supports award of the bid and has made financial deposit in accordance with the agreement.
Impact/Analysis:
These improvements are expected to bring the fixtures and illuminance up to current City Design Standards.
Timeline:
Start: August 2019
Finish: December 2019
Other Information/Unique Characteristics:
Public Works Engineering issued Bid No. 70234572-C for Ralph Powell Streetlight Improvements on June 4, 2019. This was the second bid issued for this project. The first bid was opened on March 14, 2019. There was only one potential bidder that obtained plans and specifications and the resulting bid was 33.01% or $131,003.63 over the engineer’s estimate. The City and members of the TDD decided there was not enough funding available for this expenditure at that time and the bid was rejected. The second bid was advertised and potential bidders were notified through QuestCDN, and 6 electrical contractors with prior experience in Lee’s Summit capital projects were contacted by email from City Staff. A pre-bid conference was held on June 18, 2019 and 1 potential bidder attended. Two potential bidders obtained plans and specifications from QuestCDN, and one (1) responsive bid was received by the June 25, 2019 bid opening date. The TDD was informed of the amount for the second bid and it was accepted. The low bid is 16.54% or $65,629.93 over the engineer’s estimate.
Presenter
Dena Mezger, Director of Public Works
Recommendation
Staff recommends approval
Committee Recommendation
The Public works Committee voted unanimously 3-0 (Chairman Faith "Absent"), to recommend to City Council approval of an Ordinance approving the award of bid no. 70234572-C for the Ralph Powell Streetlight Improvements to Capital Electric Line Builders Inc. in the amount of $462,419.58, and authorizing the City manager to enter into an agreement for the same.