Title
An Ordinance authorizing the execution of an agreement by and between the City of Lee's Summit, Missouri, and Burns and McDonnell, in an amount not to exceed $197,800.00 for Professional Engineering Services for Stormwater Improvements - 5 locations (RFQ NO. 543-32272D).
Body
Issue/Request:
An Ordinance authorizing the execution of an agreement by and between the City of Lee's Summit, Missouri, and Burns and McDonnell, in an amount not to exceed $197,800.00 for Professional Engineering Services for Stormwater Improvements - 5 locations (RFQ NO. 543-32272D).
Key Issues:
• Staff has identified twelve (12) locations in the City where structural flooding occurs.
• These projects are funded from the Capital Projects Sales Tax Fund (322) that was approved by the voters in April 2017 and became effective April 1, 2018.
• City Staff Issued RFQ No. 543-32272 to conduct a Qualification Based Selection for professional engineering services, in accordance with state statutes and local procurement policies
• A total of four different firms were selected to work on the projects. Burns and McDonnell was determined to be the most qualified for the Maple Street, Lakeview Boulevard, Grand Avenue, Bingham Drive, and Brentwood Drive and satisfactorily conducted negotiations for scope and fee with City Staff.
Proposed City Council Motion:
I move to recommend to the City Council approval of an Ordinance authorizing the execution of an agreement by and between the City of Lee's Summit, Missouri, and Burns and McDonnell, in an amount not to exceed $197,800.00 for Professional Engineering Services for Stormwater Improvements - 5 locations (RFQ NO. 543-32272D).
Background:
The primary purpose for this project is to address structural flooding at each site. For the Maple, Lakeview, and Grand locations, projects will consider a more sustainable cost-effective improvement traditional inlet and pipe approach. Alternatives will include - installation of a permeable paver system and stormwater street trees. For the Bingham and Brentwood locations, Burns and McDonnell will do some initial investigations in an effort to determine the source of flooding prior to design. For all locations, the most cost-effective and advantageous alternative will be chosen.
Impact/Analysis:
This is a modification to the City's standard agreement between the City and a consulting engineering firm with regard to engineering services. The Law department has reviewed the agreement and has approved of the changes. This agreement will allow Burns and McDonnell to provide engineering services to the City.
Timeline:
Start Design: Summer 2019
Finish Design: Fall 2019
Construct: 2020 Construction Season
Other Information/Unique Characteristics:
RFQ No. 543-32272D was publicly advertised starting February 28, 2019. The RFQ combined 12 small projects, NE Maple Street, SW Pinnell Circle, SE Hackamore Drive, SW 34th Street, SW Lea Drive, SW Blazing Star Drive, NE Delta School Road, SE Bingham Drive, SE Brentwood Drive, SW Lakeview Boulevard, SE Grand Avenue, SW Secretariat Drive in the submittal. The RFQ was advertised using the City’s web site and www.PublicPurchase.com to notify potential vendors. Fifty-one potential vendors viewed the RFQ, and 17 firms submitted responsive qualification submittals by the March 25, 2019 closing date. Firms were selected based on submittals and no interviews were conducted. From that list of 17, four firms were selected. Burns and McDonnell was selected for Stormwater Improvements - 5 locations.
Presenter
Karen Quackenbush, Senior Staff Engineer
Recommendation
Recommendation: Staff recommends approval of an Ordinance authorizing the execution of an agreement by and between the City of Lee's Summit, Missouri, and Burns and McDonnell, in an amount not to exceed $197,800.00 for Professional Engineering Services for Stormwater Improvements - 5 locations (RFQ NO. 543-32272D).
Committee Recommendation
Committee Recommendation: [Enter Committee recommendation here]