Title
An Ordinance authorizing execution of an agreement for facility relocation by and between the City of Lee’s Summit, Missouri, and CenturyLink Communications in the amount of $224,063.48 pursuant to the Chipman Road Improvements from View High Drive to Bent Tree Drive, and authorizing the City Manager to enter into an agreement for the same. (PWC 6/25/19)
Body
Issue/Request:
An Ordinance authorizing execution of an agreement for facility relocation by and between the City of Lee’s Summit, Missouri, and CenturyLink Communications in the amount of $224,063.48 pursuant to the Chipman Road Improvements from View High Drive to Bent Tree Drive, and authorizing the City Manager to enter into an agreement for the same.
Key Issues:
• The Chipman Road Improvements Project from View High Drive to Bent Tree Drive includes the removal of the 1-lane railroad bridge.
• CenturyLink Communications has facilities (telecommunication fiber) on the existing 1-lane railroad bridge spanning Chipman Road.
• The removal of the railroad bridge will necessitate the relocation of approximately 41,000 feet of CenturyLink’s facilities in order for their fiber to be spliced.
• City staff desires to enter into an agreement with CenturyLink to perform the relocation of their facilities for the agreed upon estimate paid by the City to CenturyLink prior to the relocation.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance authorizing execution of an agreement for facility relocation by and between the City of Lee’s Summit, Missouri, and CenturyLink Communications in the amount of $224,063.48 pursuant to the Chipman Road Improvements from View High Drive to Bent Tree Drive, and authorizing the City Manager to enter into an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance approving the award of bid no. 50432472-C1 for the Lake Ridge Meadows Traffic Calming project to Mega Industries Corporation, and authorizing the City manager to enter into an agreement for the same, in the amount of $78,560.00.
Background:
In April 2018, the City and Jackson County Rock Island Rail Corridor Authority (RIRCA) executed an agreement that gave the City rights to make improvements to Chipman Road through the RIRCA right of way which includes the removal of the 1-lane railroad bridge over Chipman Road. Following the execution of that agreement, the City entered into an agreement with Wilson & Company to re-start the design work on the Chipman Road Improvements from View High to Bent Tree.
Since the re-start of the Chipman Road Improvements Project, it has been determined that CenturyLink has facilities (telecommunications fiber) on the existing railroad bridge which must be relocated before removal of the bridge. City staff, Wilson & Company, and CenturyLink have discussed relocation options (aerial or under roadway) several times. Due to the critical nature of their fiber, CenturyLink has concluded that the fiber must be buried under the roadway before the City starts construction of the Chipman Road Improvements Project.
CenturyLink has estimated the relocation cost for approximately 41,000 feet of fiber due to the fiber being in a “No Splice” zone. City staff desires to enter into the negotiated Relocation of CenturyLink Telecommunications Facilities agreement which requires the City to sign the agreement first, scan and e-mail a copy of the agreement and check for the estimated amount to CenturyLink prior to the relocation work beginning.
Timeline:
Construction start date summer of 2020
Presenter
George Binger, Deputy Director of Public Works/City Engineer
Recommendation
Recommendation:
Staff recommends approval of an Ordinance authorizing execution of an agreement for facility relocation by and between the City of Lee’s Summit, Missouri, and CenturyLink Communications in the amount of $224,063.48 pursuant to the Chipman Road Improvements from View High Drive to Bent Tree Drive, and authorizing the City Manager to enter into an agreement for the same.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted 3-1 (Binney voted no) for approval of an Ordinance authorizing execution of an agreement for facility relocation by and between the City of Lee’s Summit, Missouri, and CenturyLink Communications in the amount of $224,063.48 pursuant to the Chipman Road Improvements from View High Drive to Bent Tree Drive, and authorizing the City Manager to enter into an agreement for the same. (PWC 6-25-19).