Title
An Ordinance authorizing execution of an agreement by and between the City of Lee’s Summit, Missouri, and Lamp Rynearson, Inc. in an amount not to exceed $159,800.00 for Professional Engineering Services for Stormwater - 4 Projects (RFQ No. 543-32272C). (PWC 6/25/19)
Body
Issue/Request:
An Ordinance authorizing execution of an agreement by and between the City of Lee’s Summit, Missouri, and Lamp Rynearson, Inc. in an amount not to exceed $159,800.00 for Professional Engineering Services for Stormwater - 4 Projects (RFQ No. 543-32272C).
Key Issues:
• Staff has identified twelve (12) locations in the City where structural flooding occurs.
• These projects are funded from the Capital Projects Sales Tax Fund (322) that was approved by the voters in April 2017 and became effective April 1, 2018.
• City staff issued RFQ No. 543-32272 to conduct a Qualification Based Selection for professional engineering services, in accordance with state statutes and local procurement policies.
• A total of four different firms were selected to work on the projects. Lamp Rynearson was determined to be the most qualified for the NE Delta School Road, SW 34th Street, SW Blazing Star Drive, and SW Pinnell Circle locations and satisfactorily conducted negotiations for scope and fee with City Staff.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance authorizing execution of an agreement by and between the City of Lee’s Summit, Missouri, and Lamp Rynearson, Inc. in an amount not to exceed $159,800.00 for Professional Engineering Services for Stormwater - 4 Projects (RFQ No. 543-32272C).
SECOND MOTION: I move for adoption of an Ordinance authorizing execution of an agreement by and between the City of Lee’s Summit, Missouri, and Lamp Rynearson, Inc. in an amount not to exceed $159,800.00 for Professional Engineering Services for Stormwater - 4 Projects (RFQ No. 543-32272C).
Background:
The primary purpose of this project is to address structural flooding of the properties along NE Delta School Road, SW 34th Street, SW Blazing Star Drive, and SW Pinnell Circle. For each area, Lamp Rynearson will conduct analyses and determine appropriate improvements. Alternatives for the Delta School Road site include upsizing or rerouting existing infrastructure or incorporation of upstream detention. For the locations at Blazing Star Drive and 34th Street, solutions will include grading and extending the existing system. For Pinnell Circle, Lamp Rynearson will evaluate alternatives including installation of a BMP, detention, and extension of the existing system.
Impact/Analysis:
This is the City's standard agreement between the City and a consulting engineering firm with regard to engineering services. This agreement will allow Lamp Rynearson to provide engineering services to the City.
Timeline:
Start Design: August 2019
Finish Design: November 2019
Construct: Spring 2020
Other Information/Unique Characteristics:
RFQ No. 543-32272 was publicly advertised starting February 28, 2019. The RFQ combined 12 small projects, NE Maple Street, SW Pinnell Circle, SE Hackamore Drive, SW 34th Street, SW Lea Drive, SW Blazing Star Drive, NE Delta School Road, SE Bingham Drive, SE Brentwood Drive, SW Lakeview Boulevard, SE Grand Avenue, SW Secretariat Drive, in the submittal. The RFQ was advertised using the City's web site and www.PublicPurchase.com to notify potential vendors. Fifty-one potential vendors viewed the RFQ and 17 firms submitted responsive qualification submittals by the March 25, 2019 closing date. Firms were selected based on submittals and no interviews were conducted. From that list of 17, four firms were selected. Lamp Rynearson, Inc. was selected for NE Delta School Road, SW 34th Street, SW Blazing Star Drive, and SW Pinnell Circle.
Presenter
George Binger, Deputy Director of Public Works/City Engineer
Recommendation
Recommendation: Staff recommends approval of an Ordinance authorizing execution of an agreement by and between the City of Lee’s Summit, Missouri, and Lamp Rynearson, Inc. in an amount not to exceed $159,800.00 for Professional Engineering Services for Stormwater - 4 Projects (RFQ No. 543-32272C).
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of an Ordinance authorizing execution of an agreement by and between the City of Lee’s Summit, Missouri, and Lamp Rynearson, Inc. in an amount not to exceed $159,800.00 for Professional Engineering Services for Stormwater - 4 Projects (RFQ No. 543-32272C). (PWC 6/25/19)