Title
An Ordinance approving the award of Bid No. 79801-18C for the Pinetree Village Stormwater Improvements Project to Blue Nile Contractors, Inc. in the amount of $618,458.36 and authorizing the City Manager to enter into an agreement for the same.
(Note: First reading by City Council on May 7, 2019. Passed by unanimous vote.)
...Body
Issue/Request:
An Ordinance approving the award of Bid No. 79801-18C for the Pinetree Village Stormwater Improvements Project to Blue Nile Contractors, Inc. in the amount of $618,458.36, and authorizing the City Manager to enter into an agreement for the same.
Key Issues:
• The project is funded by the Stormwater Bond Issue fund approved by voters in 2007 and a partnership with the Pinetree Village Home Owners Association.
• The project will mitigate structural flooding of residential structures.
• The project was designed by partnership between the Public Works Department in-house design staff and Engineering Solutions, which was the firm retained by the HOA.
• Blue Nile Contractors, Inc. was the lowest and best responsive bidder.
Proposed City Council Motion:
I move for adoption of an Ordinance approving the award of Bid No. 79801-18C for the Pinetree Village Stormwater Improvements Project to Blue Nile Contractors, Inc. in the amount of $618,458.36, and authorizing the City Manager to enter into an agreement for the same.
Background:
The work for the project includes two separate systems with the following approximate quantities: 2,400 feet of storm sewer pipe, 7 curb inlets, 9 area inlets, 3 junction boxes and 3 flared end sections. In addition to the stormwater improvements, the project will include minor water main relocation, needed valves, fittings, service connections, connections to existing water mains, surface restoration including all materials, labor, equipment, testing, supervision, possible sanitary sewer later repair, and any and all other items necessary to complete the work.
In November 2007, the Citizens of Lee’s Summit passed a Stormwater Bond in an effort to alleviate structural flooding. The Bond money was to be spent on various stormwater improvement projects located around the City. Many of the projects identified in 2007 had been completed by 2013.
The Pinetree Village area near SW Pinetree Land and Mission Road was included as part of the project after the HOA approached the City with a proposal to participate in the funding. The original project was to construct improvements along Mission. The HOA passed two special assessments against each of its fifty-six members to pay for the engineering designs and infrastructure improvements within the subdivision. In addition to the stormwater improvements, the project will include minor water main relocation, needed valves, fittings, service connections, connections to existing water mains, surface restoration including all materials, labor, equipment, testing, supervision, possible sanitary sewer later repair, and any and all other items necessary to complete the work.
The primary reason for this project is to reduce flooding of homes in the area.
Impact/Analysis:
This is the City's standard agreement between the City and a contractor with regard to construction services. This agreement will allow Blue Nile Contractors, Inc. to provide construction services to the City.
Timeline:
Start: June 2019
Finish: October 2019
Other Information/Unique Characteristics:
Project No. 79801-18C was publicly advertised on March 26, 2019. The invitation to bid was advertised using the City’s web site and www.PublicPurchase.com to notify potential contractors. 7 potential contractors viewed the invitation and 7 contractors submitted bids by the April 19, 2019 closing date. Bidding closed at 2:00 p.m. local time on April 19, 2019. All bids duly received were opened publicly and read aloud in City Hall in the Howard A Conference Room.Based on qualifications and a low bid of $618,458.36, Blue Nile Contractors, Inc. was awarded the contract.
Presenter
George Binger, Deputy Director of Public Works and City Engineer
Recommendation
Recommendation: Staff recommends approval of an Ordinance approving the award of Bid No. 79801-18C for the Pinetree Village Stormwater Improvements Project to Blue Nile Contractors, Inc. and authorizing the City Manager to enter into an agreement for the same in the amount of ($618,458.36).