The City of Lee's Summit - File #: BILL NO. 19-101

• File #: BILL NO. 19-101
• Type: Ordinance
• Status: Agenda Ready
• File created: 4/5/2019
• In control: City Council - Regular Session
• On agenda: 5/7/2019
• Title: An Ordinance approving the award of Bid No. 324-19/20 (slurry) for the Surface Seal 19/20 program to Vance Brothers Inc. in the amount of $1,061,749.75, and authorizing the City Manager to enter into the agreement for the same. (PWC 4/23/19)
• Sponsors: Public Works Admin & Engineering
• Related files: BILL NO. 19-200, BILL NO- 19-231

Date	Action By	Action	Result
5/7/2019	City Council - Regular Session	for second reading	Pass
5/7/2019	City Council - Regular Session	adopted and numbered	Pass
4/23/2019	Public Works Committee	recommended for approval	Pass

Title

An Ordinance approving the award of Bid No. 324-19/20 (slurry) for the Surface Seal 19/20 program to Vance Brothers Inc. in the amount of $1,061,749.75, and authorizing the City Manager to enter into the agreement for the same. (PWC 4/23/19)
Body

Issue/Request:
An Ordinance approving the award of Bid No. 324-19/20 (slurry) for the Surface Seal 19/20 program to Vance Brothers Inc. in the amount of $1,061,749.75, and authorizing the City Manager to enter into the agreement for the same.

Key Issues:
· The Surface Seal Program is a key element in the City's Pavement Maintenance Program.
· This year's Surface Seal Program will treat 49.4 lane miles.
· Vance Brothers Inc. was found to be the lowest and best responsible bidder.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance approving the award of Bid No. 324-19/20 (slurry) for the Surface Seal 19/20 program to Vance Brothers Inc. in the amount of $1,061,749.75, and authorizing the City Manager to enter into the agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance approving the award of Bid No. 324-19/20 (slurry) for the Surface Seal 19/20 program to Vance Brothers Inc. in the amount of $1,061,749.75, and authorizing the City Manager to enter into the agreement for the same.

Background:
Surface sealing is a street surface treatment designed to extend the life of existing pavements at about one-third to one-fourth the cost of milling and overlaying a pavement. Timely application is necessary to extend the life of existing pavements. This process is similar in concept to painting a house instead of waiting to replace the siding.
Surface sealing with Micro Surface is a specialized process, so there are very few contractors that specialize in micro surfacing and slurry seal work. Surface sealing uses a mixture of fine aggregate, polymer-modified asphalt oils, Portland cement, and mineral fillers to seal the entire roadway with a 1/4 i...