File #: BILL NO. 19-75    Name:
Type: Ordinance Status: Passed
File created: 3/11/2019 In control: City Council - Regular Session
On agenda: 4/2/2019 Final action: 4/2/2019
Title: An Ordinance authorizing the execution of an agreement with KC Dumpster Company, LLC., RFP 2019-032 for public disposal area services at the Resource Recovery Park and authorizing the City Manager to enter into an agreement for the same. (PWC 3/26/19)
Attachments: 1. Ordinance, 2. Agreement, 3. Negotiated Items List, 4. FINAL RFP 2019-032, 5. Proposal #2019-032, 6. HHW Supplemental Documents, 7. Other Supplemental Documents, 8. COMPOSITE Interview Score Sheet, 9. COMPOSITE Proposal Score Sheet
Related files: BILL NO. 22-250

Title

An Ordinance authorizing the execution of an agreement with KC Dumpster Company, LLC., RFP 2019-032 for public disposal area services at the Resource Recovery Park and authorizing the City Manager to enter into an agreement for the same. (PWC 3/26/19)

Body

Issue/Request:

An Ordinance authorizing the execution of an agreement with KC Dumpster Company, LLC., RFP 2019-032 for public disposal area services at the Resource Recovery Park and authorizing the City Manger to enter into an agreement for the same.

Key Issues:

The City wishes to continue to provide solid waste services at the Resource Recovery Park.

The Public Disposal Area (PDA) service will be provided until a permanent solution has been created.

The service will be provided at no cost to the City.

 

Proposed City Council Motion:

FIRST MOTION: I move for a second reading of an ordinance authorizing the execution of an agreement with KC Dumpster Company, LLC., RFP 2019-032 for public disposal area services at the Resource Recovery Park and authorizing the City Manger to enter into an agreement for the same.

SECOND MOTION: I move for adoption of an ordinance authorizing the execution of an agreement with KC Dumpster Company, LLC., RFP 2019-032 for public disposal area services at the Resource Recovery Park and authorizing the City Manger to enter into an agreement for the same.

 

Background:

The City landfill is anticipated to reach capacity during the month of March, 2019.  When the landfill closes, solid waste services will cease under the existing contract.  The City Council expressed a desire to continue to provide citizens with solid waste services through a PDA.  MDNR agreed to allow the City to operate a PDA as long as there is an effort underway for a permanent solid waste facility, either a transfer station or another landfill. Staff proceeded with preparation of an RFP for a temporary PDA facility.

 

•                     PDA RFP 2019-032 issued on 12/21/2018

•                     Pre Proposal Conference on 1/9/2019, 7 companies present

•                     RFP Responses were due on 1/25/2019, 5 proposals were received

•                     An internal committee reviewed proposals on 2/1/2019

•                     The committee interviewed the top two companies on 2/19/2019 and recommended KC Dumpster Company, LLC.

Impact/Analysis:

 

Timeline:

Start: ___

Finish: ___

 

Other Information/Unique Characteristics:

The contractor has indicated that services will be up and running within 2-4 weeks after the execution of the contract.

 

Presenter

Chris Bussen, Solid Waste Superintendent

 

Recommendation

Recommendation: Staff recommends Approval of an Ordinance authorizing the execution of an agreement with KC Dumpster Company, LLC., RFP 2019-032 for public disposal area services at the Resource Recovery Park and authorizing the City Manger to enter into an agreement for the same.

 

 

Committee Recommendation

Committee Recommendation: The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of an ordinance authorizing the execution of an agreement with KC Dumpster Company, LLC., RFP 2019-032 for public disposal area services at the Resource Recovery Park and authorizing the City Manger to enter into an agreement for the same.