Title
An Ordinance approving the award of Bid No. 495 for the Lee's Summit Refueling Station to MEGA Industries Corporation in the amount of $448,232.00, and authorizing the City Manager to enter into an agreement for the same. (PWC 3/26/19)
Body
Issue/Request:
An Ordinance approving the award of Bid No.495 for the Lee's Summit Refueling Station to MEGA Industries Corporation in the amount of $448,232.00, and authorizing the City Manager to enter into an agreement for the same
Key Issues:
• The existing refueling station at fire headquarters pose a risk of a spill into the drainage system
• The existing storage tank would require major work if left in place
• The refueling station is being relocated to City-owned land in front of the above-ground water tank on NW Main Street, north of Chipman
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance approving the award of Bid No. 495 for the Lee's Summit Refueling Station to MEGA Industries Corporation in the amount of $448,232.00, and authorizing the City Manager to enter into an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance approving the award of Bid No. 495 for the Lee's Summit Refueling Station to MEGA Industries Corporation in the amount of $448,232.00, and authorizing the City Manager to enter into an agreement for the same.
Background:
The existing underground unleaded tank is fiberglass, installed on or before 1988. MDNR has determined that fiberglass tanks installed during that time must be relined due to the tanks not being able to handle the corrosive action of the ethanol blended fuel. The City's tanks are not leaking but would have to be relined if kept in service. This tank has been locked out and is no longer in use. Since the refueling site location poses the risk of a fuel spill flowing directly into the main storm drain west of City Hall, the decision was made to relocate the fueling station rather than spend money on the existing tank. There is adequate room on city-owned property on NW Main where the above-ground water tank is located. The relocation also addresses the congestion around the fire station of multiple department vehicles accessing the fuel pumps.
Impact/Analysis:
Timeline:
Start: April-May 2019
Finish: Fall 2019
Several items for the project have long lead times for manufacture, so work may start and then stop while waiting on equipment for installation.
Other Information/Unique Characteristics:
The bid was issued on January 25, 2019 on QuestCDN. Two bids were received on February 28. MEGA Industries Corp. was the lowest and best bidder. (Bid tab attached.) MEGA has previously completed work for the City on several projects.
Presenter
Dena Mezger, P.E., Director of Public Works
Recommendation
Recommendation: Staff recommends approval of an Ordinance approving the award of Bid No.495 for the Lee's Summit Refueling Station to MEGA Industries Corporation in the amount of $448,232.00, and authorizing the City Manager to enter into an agreement for the same.
Committee Recommendation
Committee Recommendation: The Public wroks Committee voted unanimously 4-0 to recommend to City Council approval of an Ordinance approving the award of Bid No. 495 for the Lee's Summit Refueling Station to MEGA Industries Corporation in the amount of $448,232.00, and authorizing the City Manager to enter into an agreement for the same.