Title
An Ordinance awarding Bid No. 418-322-72 Hook Road Shoulders - Arthur Drive to Ward Road to J.M. Fahey Construction Company in the amount of $1,399,234.50 and authorizing the City Manager to enter into an agreement for the same. (PWC 3/26/19)
Body
Issue/Request:
An Ordinance awarding Bid No. 418-322-72 Hook Road Shoulders - Arthur Drive to Ward Road to J.M. Fahey Construction Company in the amount of $1,399,234.50 and authorizing the City Manager to enter into an agreement for the same.
Key Issues:
• The Hook Road Shoulders project was authorized by City Council in February 2016 and then formally approved in June 2016 as part of FY 2017 Capital Improvement Plan (CIP).
• Paved shoulders Provide maintenance benefit, various safety improvements, and support non-vehicular transportation noted in the Lee’s Summit Livable Streets Policy, Unimproved Road Policy, and Bicycle Transportation Plan.
• Phased construction will keep roadway open, but limited to one-way traffic.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance awarding Bid No. 418-322-72 Hook Road Shoulders - Arthur Drive to Ward Road to J.M. Fahey Construction Company in the amount of $1,399,234.50 and authorizing the City Manager to enter into an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance awarding Bid No. 418-322-72 Hook Road Shoulders - Arthur Drive to Ward Road to J.M. Fahey Construction Company in the amount of $1,399,234.50 and authorizing the City Manager to enter into an agreement for the same.
Background:
This is the third project in which the City has added paved shoulders to interim roads. The primary purpose of paved shoulders is to reduce the City’s on-going maintenance costs associated with turf shoulders, which has been realized on both SW Pryor Road and NE Todd George Parkway since the paved shoulders were added. The paved shoulders provide the added benefit of space for pedestrians and cyclists along the roadway. It should be noted that Resolution 16-22, adopted by council on December 18, 2016, modified the interim road standards to require paved shoulders in support of the City’s Livable Streets Policy, so all future interim roads will require paved shoulders as part of the initial construction.
This project will add 6-foot wide, asphalt-paved shoulders on both sides for Hook Road from Arthur Drive (west City Limits) to Ward Road. In addition, new turn lanes will be added to a section adjacent to the Hawthorn Ridge Development and at the intersection of Ward Road. The entire length of Hook Road will be milled down one inch, and then overlayed with two inches of asphalt to add additional structure to the pavement.
Construction detours are necessary to provide room for contractor room to work efficiently and safely. One lane of Hook Road Shoulders will remain open to traffic at all times. The traffic control plan will temporarily reduce Hook Road to a one-way street, with the direction of travel changing mid-project. City staff will issue press releases to inform the residents of the project status and road closures.
Impact/Analysis:
[Enter text here]
Timeline:
Start: June 2019
Finish: September 2018
Other Information/Unique Characteristics:
The Public Works Department issued Bid No. 418-322-72 Hook Road Shoulders - Arthur Drive to Ward Road on February 20, 2019. The projects Invitation to Bid was posted for advertisement on the City’s website and at Quest Construction Data Network. A Pre-bid conference was held on February 27, 2019. Two companies attended the pre-bid conference. 2 bids were received by the March 13, 2019 bid opening date. The bids were evaluated, and City Staff determined J.M. Fahey Construction Company to be the lowest and best responsive bidder.
Presenter
Dena Mezger, P.E., Director of Public Works
Recommendation
Recommendation: Staff recommends approval an Ordinance awarding Bid No. 418-322-72 Hook Road Shoulders - Arthur Drive to Ward Road to J.M. Fahey Construction Company in the amount of $1,399,234.50 and authorizing the City Manager to enter into an agreement for the same.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted 3-1 to recommend to City council approval of an Ordinance awarding Bid No. 418-322-72 Hook Road Shoulders - Arthur Drive to Ward Road to J.M. Fahey Construction Company in the amount of $1,399,234.50 and authorizing the City Manager to enter into an agreement for the same.