Title
An Ordinance approving the Award of RFP No. 2019-020 for the acquisition of a budgeting solution to Questica Ltd. for an amount not to exceed $155,000.00 and authorizing the City Manager to execute agreements for the same by and on behalf of the City. (F&BC 3-13-19)
Body
Issue/Request:
An Ordinance approving the award of RFP No. 2019-020 for the acquisition of a budgeting solution to Questica Ltd. for an mount not to exceed $155,000.00 and authorizing the City Manager to execute agreements for the same by and on behalf of the City.
Key Issues:
-The existing software, Lawson Budgeting and Planning (LBP), sold by Infor, has reached its end of life.
-Infor has limited staff available to provide the City with support for the existing LBP tool.
-The LBP tool is not meeting the needs of the City.
-A Request for Proposals (RFP) for a new budgeting solution was issued through Public Purchase, receiving six responses.
-A cross departmental team was tasked with the development of the RFP, and the selection of a vendor.
-Questica Ltd. was selected by the committee as the most responsive to the needs of the City.
Background:
The City budget is currently developed using a software called Lawson Budgeting and Planning (LBP) which was a tool sold by Infor for use with the Lawson ERP system. LBP has been in place for the last six years. The City was informed by Infor that Infor was no longer selling the software as it had reached its end of life. This has led to a reduction in the number of staff Infor has available to support the City.
It was determined that because Infor was not able to provide a replacement solution, that an RFP was needed to determine the best budgeting solution going forward.
An RFP was released through public purchase, the RFP was accessed by 67 firms, and the City received responses from six firms. The selection process included a review and scoring of the proposals submitted, followed by a round of short list interviews and demonstrati...
Click here for full text