Title
An Ordinance approving the award of Bid No. 2019-014 for Concrete Flat Work, Curb Installation, and Street Repair services on an as-needed basis for a one-year term with up to four, one-year renewals to Quality Custom Concepts, Inc. and authorizing the City Manager to execute the same by and on behalf of the City. (F&BC 2-11-19)
Body
Issue/Request:
An Ordinance approving the award of Bid No. 2019-014 for Concrete Flat Work, Curb Installation, and Street Repair services on an as-needed basis for a one-year term with up to four, one-year renewals to Quality Custom Concepts, Inc. and authorizing the City Manager to execute the same by and on behalf of the City.
Key Issues:
The City's agreement (No. 2014-058/4R) for concrete flat work, curb installation, and street repair services expired on December 31, 2018. The City solicited Bid No. 2019-014 for concrete flat work, curb installation or Street Repair via its' e-bidding service Public Purchase and through the City's website. The advertisement was also sent to four (4) potential vendors from the internal vendor list. 294 potential respondents were notified via Public Purchase, and 55 potential firms reviewed the online documents for Bid 2019-014.
Upon close of the Bid, October 5, 2018, the Procurement and Contract Services Division received one (1) response. Using departments reviewed and accepted the submitted bid. The pricing sheet is attached.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of An Ordinance approving the award of Bid No. 2019-014 for Concrete Flat Work, Curb Installation, and Street Repair services on an as-needed basis for a one-year term with up to four, one-year renewals to Quality Custom Concepts, Inc. and authorizing the City Manager to execute the same by and on behalf of the City.
SECOND MOTION: I move for adoption of An Ordinance approving the award of Bid No. 2019-014 for Concrete Flat Work, Curb Installation, and Street Repair services on an as-needed basis for a one-year term with up to four, one-year renewals to Quality Custom Concepts, Inc. and authorizing the City Manager to execute the same by and on behalf of the City.
Background:
Routine and emergency maintenance and repair activities related to water and sewer infrastructure often requires excavations that remove or damage existing improvements including both public and private drives, sidewalks, and curbs. This disruption needs to be restored in a timely fashion to maintain good customer relations and to keep facilities in service. Water Utilities utilizes for the restoration of concrete surfaces and curbing previously performed by Public Works Operations
Utilization by the Parks and Recreation Department is project oriented. Primary use of the contract would be for the installation of curbing when required for parking lots. This contract replaces a previous contract used by Parks for these purposes.
Impact/Analysis:
Presenter
Rick Gentry, Procurement and Contract Services Manager
Recommendation
Staff recommends appproval of An Ordinance approving the award of Bid No. 2019-014 for Concrete Flat Work, Curb Installation, and Street Repair services on an as-needed basis for a one-year term with up to four, one-year renewals to Quality Custom Concepts, Inc. and authorizing the City Manager to execute the same by and on behalf of the City.
Committee Recommendation
Motion by Councilmember Lopez seconded by Councilmember Edson this Ordinance was recommended for approval to the City Council - Regular Session due back on 2/19/2019. The vote was unanimous.