Title
An Ordinance approving the Award of Bid No. 2019-016 for Tow Services for a one-year term with up to four, one-year renewals to Ron’s Auto & Truck Towing, LLC, and authorizing the City Manager to execute the same by and on behalf of the City. (F&BC 12-17-18)
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Issue/Request:
Request to approve and forward to city council an ordinance for approval the award of Bid No. 2019-016 for a contract with a one-year term with up to four, one-year renewals for tow services on an as needed basis to Ron’s Auto & Truck Towing, LLC and authorizing the City Manager to execute the same by and on behalf of the City.
Key Issues:
• Provision of city ordered tow services establishes a tow services contract which not only provides services for City owned vehicles but is also utilized by the Police Department in case of traffic related incidences.
• The contract establishes firm rates for tow services provided as well as an agreed upon response time.
• Citizens of Lee’s Summit and/or travelers through Lee’s Summit may take advantage of established rates if they do not have a tow service provider preference and the request for service is made by LSPD.
• The contract also aids in reducing predatory tow practices.
• Procurement & Contract Services issued Bid No. 2019-016, with a due date of October 26, 2018. The bid was posted on the City’s e-bidding service Public Purchase as well as the City’s internet. Nineteen potential vendors were notified and six bids were received. All respondents' tow lots were located within the established twenty mile radius from City Hall that was a bid requirement determined by the Tow Committee.
• The Tow Committee met on November 6 to consider the recommendation of the evaluation team, and voted unanimously to support the recommendation and present it to the Public Safety Advisory Board.
• The recommended bid award from the Tow Committee was presented to the Public Safety Advisory Board (PSAB) at the November 20, 2018 meeting.
• Several concerns were raised by bidders at the PSAB meeting regarding compliance of the recommended bid award. City staff visited the site of the tow lot used by the recommended bidder on November 21 and verified compliance with the specifications of the bid.
• Upon the recommendation from the Tow Committee, the Public Safety Advisory Board recommends awarding the contract to Ron’s Auto & Truck Towing, LLC.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance approving the award of Bid No. 2019-016 for tow services for a one-year term with up to four, one-year renewals to Ron’s Auto & Truck Towing, LLC, and authorizing the City Manager to execute the same by and on behalf of the City.
SECOND MOTION: I move for adoption of an Ordinance approving the award of Bid No. 2019-016 for tow services for a one-year term with up to four, one-year renewals to Ron’s Auto & Truck Towing, LLC, and authorizing the City Manager to execute the same by and on behalf of the City.
Background:
The Tow Committee was originally formed on May 10, 1977 per Resolution No. 77-14 as a subcommittee of the Public Safety and Advisory Board. Since its original creation, the duties of the Tow Committee have evolved pursuant to resolutions passed by the City Council. Currently, the Tow Committee receives and reviews citizen complaints regarding police ordered tows, evaluates the tow company used by the City, and provides input and evaluates City bids for tow services.
In 2017, the City issued Bid No. 2018-001 with the intent of awarding a contract with a one-year term with up to four, one-year renewals. Based on an evaluation of all bids received in response to Bid No. 2018-001, the City recommended awarding the contract to Ron’s Auto & Truck Towing, LLC. The City Council awarded the bid to Ron’s Auto & Truck Towing, LLC, but amended the contract to a one-year term and asked City staff to re-bid the contract, which the City did through Bid No. 2019-016.
Presenter
Bette Wordelman, Finance Director
Recommendation
City staff recommends approval of an ordinance approving the award of Bid No. 2019-016 for a contract with a one-year term with up to four, one-year renewals for tow services on an as needed basis to Ron’s Auto & Truck Towing, LLC and authorizing the City Manager to execute the same by and on behalf of the City.
Committee Recommendation
The City of Lee’s Summit’s Tow Committee voted unanimously (3-0) to recommend to City Council approval of an ordinance approving the award of Bid No. 2019-016 for a contract with a one-year term with up to four, one-year renewals for tow services on an as needed basis to Ron’s Auto & Truck Towing, LLC and authorizing the City Manager to execute the same by and on behalf of the City.
The Public Safety Advisory Board voted unanimously by those present (8-0) to recommend to City Council approval of an ordinance approving the award of Bid No. 2019-016 for a contract with a one-year term with up to four, one-year renewals for tow services on an as needed basis to Ron’s Auto & Truck Towing, LLC and authorizing the City Manager to execute the same by and on behalf of the City.