Title
An Ordinance authorizing an agreement by and between the City of Lee's Summit and Wiedenmann Construction, Inc. for Repair Services for Water, Wastewater & Stormwater Infrastructure for Water Utilities and Public Works Operations Division based on annual budget funding and the rates reflected in the attached bid tabulation and authorizing the City Manager to enter into the same. (PWC 10/23/18)
Body
Issue/Request:
Water Utilities uses private construction companies to respond to emergency and urgent situations when the scope of work requires equipment beyond that which is readily availible to Utility crews or the work is of a unique nature . These services are procured through an emergency purchasing process and fees are negotiated at the time of the incident. The benefits of entering into an annual agreement for these services are 1.) A single firm has committed to be available to complete the work, 2.) A firm has been pre-qualified as able to perform the work, and 3.) The fees and rates associated with performing the work are determined in advance of the work being completed.
The contract stipulates that it is to be used for emergency situations as determined by the City and for repairs to infrastructure when those repairs are beyond the scope of existing equipment or crew skills.
The Purchasing Division issued RFP No. 2019-003 on August 28, 2018. The RFP was advertised and notifications were sent to 262 potential respondents through the city's e-procurement system, Public Purchase. Four (4) proposals were received by the September 12, 2018 closing date.
Key Issues:
· The proposal was evaluated by city staff from the Water Utilities, to determine the lowest and best responsive and responsible respondent of the Request for Proposals.
· The proposals were scored based on experience and approach and the costs were compared.
· The rate totals were within 12% of each other from highest to lowest.
· Staff concluded that the submittal offered by Wie...
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