Title
AN ORDINANCE APPROVING THE AWARD OF BID NO. 2017-014 FOR WASTE REMOVAL AND RECYCLING SERVICES TO TOWN AND COUNTRY DISPOSAL, LLC BASED ON ATTACHED BID TABULATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE CONTRACT NO. 2017-014 FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEES SUMMIT MISSOURI. (F&BC 1-9-17)
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Key Issues:
· City’s current contract (Contract No. 2011-142/4R) for waste removal and recycling services was set to expire on January 30, 2017.
· Due to the fiscal impact of the new contract amounts it was determined to extend the current expiry date to June 30, 2017 (See packet TMP-0360). This would allow departments to budget the new contracted pricing accordingly in their FY 2018 budgets.
· City solicited Bid No. 2017-014 for waste removal and recycling services via its' e-bidding service Public Purchase. A pre-bid was held by the City and four potential bidders attended. Forty nine (49) potential bidders were notified via Public Purchase. The bid invitation was also posted on the City's Internet. The bid advertisement and solicitation was also sent to each of the twenty six (26) haulers licensed in Lee’s Summit at the time.
· Upon the close of the bid, Wednesday, October 12, 2016, the City received two submissions. Only one was determined to be a complete and qualified response.
· Evaluation Committee reviewed the response and recommended awarding Bid No. 2017-014 to Town and Country Disposal LLC.
· The Procurement Department reached out to potential vendors that did not respond to inquire about reasons for not bidding. Vendors either did not respond or responded that the bid either did not fit business needs or vendor available services/resources.
· Pricing reflected in Town and Country LLC's response to Bid No. 2017-014 is higher than the current contract. The most significant increase is due to the fact that all recycling services in the previous contract were free of charge. It is important to note that th...
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