The City of Lee's Summit - File #: BILL NO. 18-175

• File #: BILL NO. 18-175
• Type: Ordinance - Committee
• Status: Passed
• File created: 8/13/2018
• In control: City Council - Regular Session
• On agenda: 10/2/2018
• Final action: 10/16/2018
• Title: An Ordinance approving the award of RFP No. 2018-066 for Waste Removal and Recycling Services to WCA of Missouri, LLC based on the attached proposal composite score sheet and authorizing the City Manager to enter into and execute an Agreement No. 2018-066 for the same by and on behalf of the City of Lee's Summit Missouri. (F&BC 10-1-18)

Date	Action By	Action	Result
10/16/2018	City Council - Regular Session	for second reading
10/16/2018	City Council - Regular Session	amended	Fail
10/16/2018	City Council - Regular Session	for second reading	Pass
10/16/2018	City Council - Regular Session	adopted and numbered	Pass
10/1/2018	Finance and Budget Committee	recommended for approval	Pass

Title
An Ordinance approving the award of RFP No. 2018-066 for Waste Removal and Recycling Services to WCA of Missouri, LLC based on the attached proposal composite score sheet and authorizing the City Manager to enter into and execute an Agreement No. 2018-066 for the same by and on behalf of the City of Lee's Summit Missouri. (F&BC 10-1-18)

Body
Issue/Request:
An Ordinance approving the award of RFP No. 2018-066 for Waste Removal and Recycling Services to WCA of Missouri, LLC based on the attached proposal composite score sheet and authorizing the City Manager to enter into and execute an Agreement No. 2018-066 for the same by and on behalf of the City of Lee's Summit Missouri.

Key Issues:
The City's current contract (No. 2017-014) for waste removal and recycling services is set to expire on October 30, 2018.

The Procurement and Contract Services Division solicited Request for Proposals (RFP) No. 2018-066 for waste removal and recycling services via its e-bidding service Public Purchase. A preliminary hauler's meeting was held, per the request of City Council last year so as to attempt to foster more responses, and also to give licensed haulers an opportunity to provide feedback and suggestions for the new Proposal that was soon to be issued. Representatives from four (4) different firms attended the preliminary hauler's meeting.

A pre-proposal conference was also held prior to the RFP closing date at which haulers were able to ask questions or request clarification on the RFP 2018-066. Representatives from three (3) different firms attended the Pre-Proposal Conference.

Forty-eight (48) potential respondents were notified of the RFP via the City's e-bidding service, Public Purchase. The advertisement for the RFP was also posted on the City's website. The RFP was also sent directly to each of the 32 potential respondents of which primarily from the City of Lee's Summit's licensed haulers list at the time. Note: Many of the City's licensed haule...