Title
An Ordinance approving Amendment No. 1 to the Budget for the fiscal year ending June 30, 2019, as adopted by Ordinance No. 8405, by revising the authorized expenditures for the City of Lee's Summit to fund expansion requests. (F&BC 8-20-18)
Body
Issue/Request:
An ordinance approving Amendment No. 1 to the Budget for the fiscal year ending June 30, 2019, as adopted by Ordinance No. 8405, by revising the authorized expenditures for the City of Lee's Summit to fund expansion requests.
Key Issues:
As part of the annual budget process each department reviews operational needs for funding consideration. Periodically, it is necessary to add new expenses to the budget which have been called expansion requests.
During the FY19 Budget Process, the Finance and Budget Committee and City Council, reviewed the list of expansion requests that were part of the budget materials. Consideration for funding was postponed to protect existing funding for potential wage enhancements. Now that the budget has been adopted the expansion requests are being considered as they relate to current and future delivery of services.
Staff recommends proceeding with caution regarding impact to the City's compensation plan when considering the funding of expansion requests. The recommendation below has been limited to items that do not have an impact on the compensation plan.
The expansion items recommended for funding at this time meet at least one of the following criteria:
1. They are one-time expenses
2. They do not have a financial impact on the general fund and can be purchased using separate and distinct revenue sources
3. They will not be implemented until such time as there is evidence of departmental cost savings, operational efficiencies, and/or new revenue sources.
General fund items not highlighted in the attached document are proposed to come from the general fund reserve balance. It is anticipated that the general fund will finish fiscal year 2018 with revenue in excess of expenditures by approximately $276k.
Items not funded will either need to be considered at a different time or at the expense of the amount targeted for wage enhancements.
Proposed City Council Motion:
FIRST MOTION: I move for second reading of an Ordinance approving Amendment No. 1 to the Budget for the fiscal year ending June 30, 2019, as adopted by ordinance No. 8405, by revising the authorized expenditures for the City of Lee's Summit to fund expansion requests.
SECOND MOTION: I move for adoption of an Ordinance approving Amendment No. 1 to the Budget for the fiscal year ending June 30, 2019, as adopted by ordinance No. 8405, by revising the authorized expenditures for the City of Lee's Summit to fund expansion requests.
Presenter
Nick Edwards, Assistant City Manager
Recommendation
Recommendation: Staff recommends approval
Committee Recommendation
Committee Recommendation: It was decided this Ordinance would be continued to a special Finance and Budget Committee on August 20, 2018.
At the August 20th F&BC meeting a motion by Councilmember Carlyle, Seconded by Councilmember Edson to approve an amendment to the Ordinance with the removal of the allocation for the Rate Study for Stormwater Utility and that the new communications specialist not be expended until the funds are received. The vote was unanimous.
Motion by Councilmember Carlyle, seconded by Councilmember Lopez, this Ordinance as amended was recommended for approval to the City Council - Regular Session due back on 9/6/2018.