Title
An Ordinance authorizing the award of RFP No. 2018-058 for citizens strategic planning professional services to Novak Consulting Group, Inc. and authorizing the City Manager to enter into and execute said agreement for the same by and on behalf of the City in an amount not to exceed $84,000.00. (F&BC 8-6-18)
Body
Issue/Request:
An ordinance authorizing the award of RFP No. 2018-058 for citizens strategic planning professional services to Novak Consulting Group, Inc. and authorizing the City Manager to enter into and execute said agreement for the same by and on behalf of the City.
Key Issues:
Citizen strategic plans provide an opportunity for citizens to shape and direct the long term vision for a community. The efforts have effectively enabled citizens to engage in discussion of community goals and municipal services which has not occurred since 2007.
1. RFP 2018-058 was posted on e-bidding service (Public Purchase) and emailed to potential respondents identified on a vendor list on January 12th, 2018.
2. 470 potential respondents were notified via Public Purchase or email.
3. 75 potential respondents accessed the RFP via Public Purchase.
4. RFP closed on February 7, 2018.
5. Four firms provided submittals.
6. Submittals were scored by the evaluation committee. National Civic League and The NOVAK Consulting Group were the two highest ranking firms that were selected for interviews.
7. Initial and second interviews were conducted and The NOVAK Consulting Group was identified as the highest ranking firm by the evaluation committee.
The scope of services outlined proposes a new process for this effort. The City has asked the successful respondent to complete the citizen strategic planning process in approximately 4 months from the project kickoff date. The City has also requested a significant amount of resources to assist with citizen engagement using technology, social media, and the internet. Finally, the process is proposed to be guided by Mayor a...
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