Title
An ordinance authorizing the execution of Modification No. 1 to agreement dated February 5, 2017 (RFQ NO. 2017-305A) for professional Engineering Services for Gateway Drive improvements by and between the City of Lee's Summit, Missouri, and Garver, LLC, for a net increase of $7,822.00 with a revised contract amount not to exceed $128,224.00. (PWC 6-19-18)
Body
Issue/Request:
Approval of an ordinance authorizing the execution of modification No. 1 to agreement dated February 5, 2017 (RFQ NO. 2017-305A) for professional Engineering Services for Gateway Drive improvements by and between the City of Lee's Summit, Missouri, and Garver, LLC, for a net increase of $7,822.00 with a revised contract amount not to exceed $128,224.00.
Key Issues:
The Gateway Drive Improvements Project was approved by City Council in the FY2018 Capital Improvement Plan and it is funded by savings from the 2007 CIP Sales Tax Renewal.
The City desires to modify the base agreement with Garver to provide additional engineering services during construction.
Construction for this project is scheduled to begin construction in June, 2018.
The budget of $850,000.00 is adequate to provide additional funds for the extra services.
Proposed City Council Motion:
First Motion: I move for a second reading of an ordinance authorizing the execution of modification No. 1 to agreement dated February 5, 2017 (RFQ NO. 2017-305A) for professional Engineering Services for Gateway Drive improvements by and between the City of Lee's Summit, Missouri, and Garver, LLC, for a net increase of $7,822.00 with a revised contract amount not to exceed $128,224.00.
Second Motion: I move for adoption of an ordinance authorizing the execution of modification No. 1 to agreement dated February 5, 2017 (RFQ NO. 2017-305A) for professional Engineering Services for Gateway Drive improvements by and between the City of Lee's Summit, Missouri, and Garver, LLC, for a net increase of $7,822.00 with a revised contract amount not to exceed $128,224.00.
Background:
An agreement between the City and Garver, LLC was executed on February 15, 2017 for professional engineering services to design the Gateway Drive project. Garver completed the City with basic scope of services outlined in the original agreement, except for some of pre-construction services still underway.
The City has advertised and awarded the construction of Gateway Drive to Freeman Concrete Construction. The Contractor will be required to submit shop drawings from fabricators, materials certifications from suppliers that must be reviewed by Garver Engineers to ensure conformance with the project’s plans and specifications. Other engineering support during construction will include plan revisions as needed based on actual conditions in the field, reviewing change orders, answering questions related to the project design, attending periodic construction progress meetings, and prepare post-construction record drawings for City records.
The original contract authorized a fee up to $120,402 that was split between basic services and optional services. The basic services were those necessary to complete the work for a not to exceed amount of $109,302. The optional services allowed for contingencies to extend a sanitary sewer main or conduct additional subsurface explorations if the preliminary work found potential. The $11,100 of optional services were not required, and are being deleted from the contract in this modification. The additional services included in modification No. 1 are for a not to exceed amount of $18,922. Therefore, the net increase is $7,822 for a revised contract total of $128,224.
Impact/Analysis:
This agreement will allow Garver to provide the City with Submittal Review of the items identified in the background paragraph. Not having appropriate engineering services during construction does not follow current standards of practice for engineering and construction quality assurance.
Presenter
Dena Mezger, Director of Public Works
Recommendation
The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of an ordinance authorizing the execution of modification No. 1 to agreement dated February 5, 2017 (RFQ NO. 2017-305A) for professional Engineering Services for Gateway Drive improvements by and between the City of Lee's Summit, Missouri, and Garver, LLC, for a net increase of $7,822.00 with a revised contract amount not to exceed $128,224.00.