Title
An ordinance authorizing execution of Modification No. 3 to On-Call Agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. DBA SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $76,200.00, and authorizing the City Manager to enter into an agreement for the same. (PWC 6-19-18)
Body
Issue/Request:
An ordinance authorizing execution of Modification No. 3 to On-Call Agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. DBA SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $76,200.00, and authorizing the City Manager to enter into an agreement for the same.
Key Issues:
-The City has entered into an On-Call Agreement with SCS Engineers to provide environmental professional engineering services (Renewal 2017-307/R1)
-The City is currently required to submit regular regulatory reports to the Missouri Department of Natural Resources (MDNR).
-The tasks specified in this Modification are required of the City for FY19 as owner of the Resource Recovery Park.
Proposed City Council Motion:
First Motion: I move for a second reading of an ordinance authorizing execution of Modification No. 3 to On-Call Agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. DBA SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $76,200.00, and authorizing the City Manager to enter into an agreement for the same.
Second Motion: I move for adoption of an ordinance authorizing execution of Modification No. 3 to On-Call Agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. DBA SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $76,200.00, and authorizing the City Manager to enter into an agreement for the same.
Background:
The landfill operation is controlled by Missouri Department of Natural Resources regulations that require extensive sampling efforts, data analysis, and engineering reports. The purpose of this agreement is to obtain engineering services to perform the tasks needed to comply with the state regulatory requirements. Even though the City has outsourced the landfill operations, there are regulatory obligations that remain with the City as owner of the property. Likewise, Heartland Environmental Services have a similar contract covering operator requirements.
Tasks from year to year change, only when necessary, based on the anticipated scope of services needed for the upcoming year. As the landfill nears closure, many tasks are related to engineering support regarding soil usage, landfill closure and post-closure, permit review and submittals, utility support, and planning.
Impact/Analysis:
Services are required to meet MDNR requirements.
Timeline:
Start: July 1, 2018
Finish: June 30, 2019
Other Information/Unique Characteristics:
Presenter
Dena Mezger, Director of Public Works
Recommendation
Recommendation: Staff recommends approval of an ordinance authorizing execution of Modification No. 3 to On-Call Agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. DBA SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $76,200.00, and authorizing the City Manager to enter into an agreement for the same.
Committee Recommendation
Committee Recommendation: The Public Works Comnmittee voted unanimously 4-0 to recommend to City Council approval of an ordinance authorizing execution of Modification No. 3 to On-Call Agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. DBA SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $76,200.00, and authorizing the City Manager to enter into an agreement for the same.